NHS
Departmental Secretary (Histopathology)
This job is now closed
Job Description
- Req#: C9190-25-0486?language=en&page=823&sort=publicationDateDesc
- GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
- NVQ level 3 in Business administration or equivalent qualification or experience
- ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
- Relevant experience of secretarial/ clerical/administration duties
- Experience of meeting objectives and deadlines in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working in a confidential environment
- Experience with NHS/Healthcare software systems
- Audio typing experience
- Experience working as a Medical Secretary/admin role in healthcare setting
- Working knowledge of Microsoft Office package (word, excel, access etc)
- Effective Communication skills, written and oral
- Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
- Ability to build relationships, work under pressure, and contribute to a high-quality service
- Commitment to role
- GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent
- NVQ level 3 in Business administration or equivalent qualification or experience
- ECDL or evidence of short courses in all core Microsoft Office Applications (Outlook, Word, PowerPoint, Excel)
- Relevant experience of secretarial/ clerical/administration duties
- Experience of meeting objectives and deadlines in a fast-paced environment
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of working in a confidential environment
- Experience with NHS/Healthcare software systems
- Audio typing experience
- Experience working as a Medical Secretary/admin role in healthcare setting
- Working knowledge of Microsoft Office package (word, excel, access etc)
- Effective Communication skills, written and oral
- Able to work in a methodical & analytical manner. Prioritise work, meet deadlines & utilise good organisational skills
- Ability to build relationships, work under pressure, and contribute to a high-quality service
- Commitment to role
Job summary
Applications are invited from enthusiastic, suitably qualified individuals to provide a daily secretarial support service within the Histopathology department of the Laboratory Medicine Directorate. The post holder will provide a range of administrative and secretarial support in this busy and interesting department.
The successful candidate will have effective secretarial and computer skills, with excellent communication and interpersonal skills. Additionally, you should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team.
Full in-service training will be provided. The successful candidate will be based in the Histology Admin & Clerical office at the Royal Hallamshire Hospital, Sheffield.
Specimens include biopsies, surgical resections, diagnostic cytology and post mortem examinations.
The South Yorkshire and Bassetlaw (SYB) Pathology Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
Main duties of the job
Provide an efficient and effective secretarial support service within the Histopathology secretariat.
Provide an efficient and effective secretarial service to the Histopathology laboratory and Consultant Histopathologists.
Assist with and carry out Multidisciplinary Team (MDT) preparation.
Carry out routine administrative and secretarial duties for the department, ensuring standards are maintained and deadlines are met.
Be a first point of contact for all direct enquiries (including telephone enquiries), ensure these are acted upon appropriately.
We have a commitment to training, education and development and have liaison with the University of Sheffield Department of Pathology.
This vacancy is advertised on a fixed term contract basis for the maximum period of twelve months. Where there is potential, the secondment/fixed term contract may finish early, or in the first instance, the secondment/fixed term contract may be extended due to the internal/external secondment of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and secondments in relation to the substantive post holder.
Please also note any secondment must first be agreed with your current line manager.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
STHFT operates with a budget of £1.2 bn, has a workforce of over 18,500 employees, covers five hospital sites, provides care from over forty community settings, and has an excellent reputation for research.
As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.
The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.
We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.
Date posted
23 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 to £25,674 a year pa/pro rata for part time staff
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
190-0222-DIR
Job locations
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
Job descriptionJob description
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person SpecificationPerson Specification
Education and Qualifications
Essential
Desirable
Experience
Essential
Desirable
Skills and Knowledge
Essential
Education and Qualifications
Essential
Desirable
Experience
Essential
Desirable
Skills and Knowledge
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
Employer's website
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.