• Job Description

  Req#: 5012453
  The City of Bend is currently accepting applications for one (1) regular, full-time Deputy City Recorder in the City Manager’s Office. This opportunity is non-represented and is a FLSA non-exempt (overtime eligible) position.

  As the Deputy City Recorder, you can expect to work closely with the City Recorder to support public meetings, primarily City Council Business meetings that take place on Wednesday evenings and City Council Work Session meetings that take place on Monday afternoons and may extend outside of business hours. Relationship building is a key skill as this position often collaborates with City staff, including the City Manager, City Executives, and Department Directors, and regularly assists City Councilors, advisory body members, and the public. As the Deputy City Recorder, you will be encouraged to identify opportunities to improve processes for increased efficiency and transparency. If you are highly organized with an eye to detail and get excited about assisting with public meetings, taking official meeting notes, and collaborating with staff to respond to record requests and manage public records, then this is the job for you!

  To be considered for this position, applicants must have a complete application that includes all of the following items:

  • The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
  • Attached formal Cover Letter (required)
  • Attached formal Resume (required)
  • Attached valid Credentials, Certifications and Licensing (if applicable)

  Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here .
  
  Applications received by Friday, August 1, 2025 (08/01/2025) at 12:00 pm (noon) Pacific Time will be considered for initial review, but the position will remain open until filled.
  
  Summary

  Reporting to the City Recorder, the Deputy City Recorder provides high level assistance in support of the City Recorder and their assigned programs, duties and responsibilities as required by public records and public meeting laws. The Deputy City Recorder assists the City Recorder with public meeting management, records management, minutes, website updates, public records requests, elections, advisory body support and other assigned responsibilities.

  Essential Functions Include:
  The information provided below encompasses the essential functions and capabilities linked with this position.

  Duties and Responsibilities

  The individual in this position is expected to engage in the following work-related activities.

  • Public Meeting Support: Attends and assists with meetings of the City Council, Bend Urban Renewal Agency, Council Subcommittees and related events including but not limited to scheduling, meeting logistics, running meeting on Zoom platform, greeting and responding to the public, arranging catering, purchasing supplies, set up and clean up. City Council meetings occur in the evenings outside of normal work hours, and additional events may occur in the evening, for which the Deputy City Recorder is expected to attend. The Deputy City Recorder supports the City Recorder at meetings and may run meetings in the City Recorder’s absence.
  • Meeting Materials: Assists with coordination of agenda packets, reviews a large volume of documents for consistency, composes minutes, issues public notices, publishes information on the City website and processes documents for meetings of the City Council, Bend Urban Renewal Agency, Council Subcommittees, and additional advisory bodies as needed.
  • Administrative Support: Schedules with internal and external partners, coordinates meeting and event logistics, manages meeting documents, and composes and edits documents requiring independent judgment as to content accuracy, consistency, and completeness.
  • Advisory Body Support: Manages the recruitment and appointment process for Council appointed advisory bodies, which includes monitoring vacancies, advertising positions, coordinating application process, scheduling interviews, updating rosters, updating City webpages, and providing onboarding support to new advisory body members.
  • Public Records Requests: Monitors and responds to public records requests, which includes coordinating with City departments, gathering and reviewing records, redacting confidential information, and interpreting and explaining information related to public records processes and procedures.
  • Records Management: Participates with the City Recorder in developing, implementing, and administering the City-wide records management program according to State regulations and City policies, which includes preparing documents for storage, maintaining logs, entering and retrieving data, and providing records management training to City staff.
  • Custodian of Records: In coordination with the City Recorder, maintains custody of official records and archives of the City including ordinances, resolutions, proclamations, contracts, agreements, deeds, leases, insurance documents, minutes and Council packets.
  • Attends seminars and workshops related to City Recorder’s duties and responsibilities.
  • In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
  • Performs related duties as necessary to achieve the objectives of the position.

  Skill Profile

  The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

  • Knowledge of city government administration, organization, functions, and services.
  • Knowledge of laws and regulations governing public meetings, records management, public records, public notices and local elections.
  • Uses political acumen to tactfully navigate interactions with elected officials, advisory body members, members of the media, and the public.
  • Ability to review and edit a high volume of documents for accuracy and consistency.
  • English grammar, spelling and usage at an advanced level.
  • Ability to compose meeting minutes at an expert level.
  • Ability to manage meeting and event logistics.
  • Ability to organize a high volume of records and documents.
  • Ability to work as part of a team and independently.
  • Ability to establish and maintain effective working relationships with employees, other agencies, public officials and the general public.
  • Ability to provide excellent internal and external customer service.
  • Ability to communicate effectively both orally and in writing with employees, other agencies, public officials and the general public.
  • Ability to use modern office equipment, computer systems and relevant software applications.
  • Ability to exercise discretion in confidential and sensitive matters.
  • Ability to manage a high volume of tasks at one time, including organizing and prioritizing work.

  
  

  Ability Requirements

  The following capabilities are required to perform the essential functions of this position.

  • Type and perform computer work for extended periods of time
  • Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
  • Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
  • Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
  • Work is generally performed in an office setting with occasional travel required to off-site locations.

  
  

  Education, Experience, Certifications and/or Licenses

  The following are the qualifications for this position.

  Minimum Qualifications

  • High School Diploma or General Equivalency Diploma (GED) or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
  • 2 to 3 years’ experience in a similar position and/or performing similar tasks.

  Specific Requirements and/or Qualifications

  1. Public Notary Designation within 30 days of hire
  2. A valid state driver’s license may be required for certain positions.

  Preferred Qualifications

  1. Certified Municipal Clerk designation
  2. Associate’s degree or higher
  3. 4 to 5 years' experience working in a public agency required to adhere to public records laws and regulations.

  
  

  Classification Framework: DEPUTY CITY RECORDER

  To view the full Classification framework, click here.

• About the company

  The City of Bend serves the community, focusing on core services such as public safety, utilities, economic and community development.

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