• Job Description

  Req#: 27374

  Salary range $17.87 - $28.78 (FLSA - Nonexept)

  The following duties are normal for this position. The omission of specific statements of the duties does not exclude
  them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties
  may be required and assigned.

  Leads and coordinates daily work activities of assigned co-workers; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with coworkers; assists with complex/problem situations; provides technical expertise; and assists with training and instructing co-workers regarding operational procedures and proper use of equipment.

  Performs customer service functions by telephone, by mail, and in person; provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

  Processes various court-related documentation in accordance with court procedures and time frames; assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.

  Enters data from court and legal documents into computer systems, databases and applications; scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.

  Performs accounting duties specific to assignment; reviews, prepares and maintains financial documents, pay requests, budget amendments, purchase requisitions, support payments, and invoices; submits invoices for payment; investigates and resolves billing discrepancies, claims and questions; communicates with vendors and service providers regarding billing issues; performs balancing and disbursement of funds; and reconciles bank statements.

  Coordinates and processes purchasing activities; coordinates with vendors for products or services; determines and communicates specifications; prepares and submits requisitions and purchase orders; monitors status and accuracy of purchase requisitions; and serves as department purchasing card representative.

  Performs related duties; participates in special projects as requested by assigned judge; coordinates staff activities with those of other units or divisions; and testifies during court hearings as required.

  Drafts court orders, subpoenas, and other legal documents for assigned judge’s approval and signature; processes specific legal matters or documents as prescribed by established court guidelines; processes new filings, motions, services, responses, traverses, answers, court orders dismissals, releases, checks, payments, and Rule Nisei’s; closes court-ordered cases; prepares, signs/stamps, and mails out legal documents to all involved parties; and signs documents as Deputy Clerk of the Court as required.

  Performs a variety of court calendar functions; schedules dates and times for hearings, motions, and trials; communicates instructions regarding paperwork and court appearance/process; records case numbers in court date/time logbook; prepares calendar for publication; and reviews weekly court calendar to ensure accuracy.

  May coordinate work of assigned personnel relating to prospective jurors; directs jury commissioners to reconstitute jury boxes; ;and provide the courts with qualified jurors in accord
  with applicable federal, state, and local laws.

  May provide jury statistics concerning current jury box; implement changes to jury programs; generate various departmental reports as they pertain to job duties; distribute various reports to other county departments; review and study Georgia code in regards to jury information; notify jurors by mail when they are to report; instruct coworkers in regards to policy changes.

  Minimum Qualifications:
  High school diploma or GED required; three years of experience processing legal documentation, supporting court functions, office administration, or legal or court related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

  
  Specific License or Certification Required: May be required to possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification; and according to area of assignment, may be required to possess and maintain a valid Georgia driver’s license

• About the company

  DeKalb County is located in the north central portion of the U.S. state of Georgia.

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