• Job Description

  Req#: R12124

  Job Location:

  Corporate Indianapolis

  PRIMARY PURPOSE:

  This position plays a pivotal role in concept development, creation and flawless execution of executive meetings, corporate events, conferences, and conventions. Primary focus is the development of comprehensive event strategies that reflect the company’s mission, highlight the brand and key initiatives, and deliver the “Simon” experience to attendees. This role is responsible for project management, ensuring seamless coordination and execution of impactful event experiences while fostering and maintaining strong relationships with stakeholders and vendors. Precision, creativity, and effective communication are essential traits for success in this position.

  PRINCIPAL RESPONSIBILITIES:

  The successful candidate’s responsibilities will include, but not be limited to:

  Collaborate with the Vice President of Corporate Event Management & Board Relations on ideation and strategy to develop and execute comprehensive event strategies that align with Simon brand and company objectives. Manage event logistics for executive meetings, corporate events, and conventions from development to execution. This role will collaborate with key cross functional senior leadership to identify goals and objectives for events and identify new and innovative ways of executing.

  EXECUTIVE/BOARD RELATED EVENTS

  • Interact with internal (including C Suite) and external stakeholders to ensure seamless coordination of meeting requirements and logistics.
  • Conduct market research to identify optimal venues.
  • Manage travel logistics including hotel rooming lists, ground transportation manifests, and other essential travel documents.
  • Contribute to on-site event execution at the highest level.
  • Adhere to budgets and proactively identify opportunities for expense savings.

  CORPORATE B2B EVENTS/CONVENTIONS

  • Contribute to the development of strategies for conventions/events, aligning them with the goals of internal stakeholders.
  • Collaborate cross-functionally with various department heads to address convention/event goals.
  • Conduct market research to identify optimal venues, entertainment and or experiences.
  • Manage vendors, from securing bids, negotiating rates to placing orders and managing inventory upon receipt.
  • Oversee and manage support staff for successful event implementation.
  • Work closely with brand team to develop impactful and new ways to utilize event collateral.
  • Document events and feedback in a manner that “tells the story”of the event.
  • Monitor feedback and results to continually improve and elevate events.

  CORPORATE EVENTS

  • Coordinate with internal stakeholders to gather requirements, develop strategic event concepts, and execute projects within established timelines and budgets.
  • Supervise Event Manager in the planning and execution of events.

  • Collaborate with the Brand Department on any required event collateral ensuring brand consistency and messaging alignment.

  • Adhere to budgets and proactively identify opportunities for cost savings when applicable.
  • Document events and feedback in a manner that “tells the story” of the event.

  MINIMUM QUALIFICATIONS:

  • 5-10 years previous experience in event management, shopping center or hospitality industry
  • Bachelor’s degree, with a focus in marketing, events and hospitality is preferred.
  • Experience working on variety of events with attendee size ranging from 25 – 1,200.
  • Strong project management skills with the ability to prioritize tasks, develop timelines, manage deadlines, and deliver results in a fast-paced high-profile environment.
  • Excellent communication and interpersonal skills, with the ability to build rapport, negotiate contracts, and resolve conflicts diplomatically.
  • Strong ability to multi-task and manage multiple projects simultaneously.
  • Independent worker who can take initiative and creates strategic and creative solutions to problems quickly.
  • Professional team player and hard worker who will do what is needed to ensure the team’s success.
  • Reputation for bring trusted, collaborative, initiative-taking and resourceful.
  • Driven and motivated to go the extra mile for results.
  • Flexibility to work varied schedules including weekends and evenings.
  • Overnight travel required.

• About the company

  Simon Property Group, Inc. The company operates five retail real estate platforms: regional malls, premium outlet centers, The Mills, community/lifestyle centers and international properties.

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