• Job Description

  Req#: 176406

  Job Details

  Job Location: Regional - Savannah, GA

  Position Type: Full Time

  Education Level: 4 Year Degree

  Salary Range: $66,642.88 - $86,635.74 Salary/year

  Travel Percentage: Up to 50%

  Job Shift: Day

  Job Category: Management

  Description

  This job opening will remain posted through December 30, 2023, or until filled.

  Important Note: A cover letter is required as a basis for consideration.

  Pay Grade: 118

  FLSA Status: Exempt

  Note: Please log into our Applicant Tracking System (ATS) by either creating a new account, if you don't already have one, or logging in under your existing credentials to complete your full Live Oak Public Libraries employment application. Only employment applications that are 100% complete will be reviewed.

  JOB SUMMARY

  Under the direction of the Deputy Library Director, develops and implements community engagement and communication strategies for Live Oak Public Libraries (LOPL). Plans, directs, and oversees communications and engagement activities, including philanthropic growth for the Library through partnership with the Live Oak Public Libraries Foundation. Uses the library’s Strategic Plan to establish goals that support Library programs, services, initiatives. Cultivates relationships with current and potential strategic community partners.

  ESSENTIAL JOB FUNCTIONS

  Community Engagement and Partnerships

  • Provides strategic oversight of the engagement and outreach departments for LOPL system wide initiatives and partnerships. Supervises the work of the Community Engagement Coordinators to ensure proper administrative oversight and coordination of outreach and engagement events, data collection and tracking of department work. Works closely with educational institutions and community organizations in Chatham, Effingham, and Liberty County to develop collaborations and promote LOPL programs and resources.Assists in other LOPL events organized to publicize the library in the community including fundraising events and community programs in Chatham, Effingham, and Liberty County events.

  • Develops and supervises strategies which increase the community’s awareness of library services and programs.

  • Plans and coordinates public and community events and activities in the promotion and marketing of the library.

  • Participates in meetings with community groups as needed to help drive understanding and build trust and support for LOPL’s goals; presents opportunities for engagement and partnerships.

  • Contributes expert knowledge of LOPL’s communities related to trends, issues, and interests to develop creative and innovative engagement strategies, addressing goals and community needs & opportunities.

  • Directs and supervises the work of Community Outreach Coordinators; provides regional oversight at community events on behalf of LOPL administrative team.

  • Provides publicity for LOPL involvement in public events.

  • Handles supplies within the assigned budget for LOPL community publicity (giveaways); works with Communications Department as necessary to purchase marketing items as necessary.

  • Makes recommendations to the Executive Director, Deputy Director and Director of Finance in annual budget preparation relating to services and operations, long range, and strategic planning.

  • Creates a standard, system-wide volunteer policy with administrative oversight.

  • Maintains files including all required paperwork on volunteers, including but not limited to signed waivers, applications, orientation certificates, emergency contacts, etc.

  • Oversees the volunteer orientation and training process.

  • Gathers and maintains statistical data for monthly and annual reports for state agencies, local governments (funding agencies) and LOPL Board.

  • Determines monetary value per current volunteer value assessment.

  • Coordinates annual recognition for volunteers.

  Development/Fundraising

  • Supports communications efforts for the Library Foundation.

  • Plans, implements, and evaluates special events with an eye toward building and growing community awareness, potential philanthropy opportunities, and volunteerism with the library.

  • Builds and sustains relationships that energize and motivate funders and community organizations to become sustainable givers and/or partners.

  • Assists with grant writing, editing, and reporting.

  • Tracks and collects library statistics, stories, and images to support advocacy and fundraising efforts.

  Communication

  • Directs and supports the work of the Communications Manager

  • Provide strategic oversight to the creation and implementation of fiscally responsible and cohesive communications and marketing plans for the Library.

  • Develops a reasonable spending schedule and budget for the promotion of library services and programs to support individual library branches and system-wide outreach goals.

  • Coordinates public relations statements, fosters and maintains relationships with local and regional stakeholders.

  • Conducts press conferences.

  • Manages the communications plan, budget, and mass promotion of major organization initiatives.

  • Manages a cross-departmental information committee in order to continuously expand the promotion of Library services, programs, and news.

  • Coordinates the distribution of multiple internal and external communications pieces, primarily through a digital format but also print.

  • Works closely with the Public Services, Technology, and Human Resources teams to maintain the information and integrity of the public Library websites.

  • Oversees creation of a cache of flexible design templates and materials for the promotion of library programs and services.

  • Evaluates stakeholder needs.

  • Represents the Library at community meetings and professional conferences.

  • Prepares periodic reports on activities in assigned areas of responsibility, library activities, and market research.

  • Answers questions and correspondence from the public, patrons, and staff. Works closely with all other departments and teams to maintain the information and integrity of information shared with the public online and in person.

  • Performs other related duties as assigned.

  Qualifications

  
  

  Education and Experience:

  Requires a Bachelor’s Degree in Communications, Public Relations, or closely related discipline or equivalent combination of education and experience.

  Additional Requirements:

  • Three (3) years of experience managing a department

  • Proficiency with a variety of Social Media platforms including email management systems required.

  • Experience in Public Relations, Advertising, Marketing, Web Design, understanding of Information Architecture and a basic knowledge of HTML are necessary.

  • Progressive professional responsibility in communications with a non-profit organization preferred.

  • Experience working in a library or educational environment is preferred. Equivalent combination of training and experience in non-profit public relations or journalism is acceptable.

  • Proven entrepreneurial experience with a strong ability to identify new opportunities and build relationships.

  • An understanding of fundraising and development preferred.

  • Experience with community development and public library outreach preferred

  • Experience working in a library or educational environment is preferred.

  Licenses or Certifications:

  Valid driver’s license and insurability required. Must have reliable transportation to travel to the 16 LOPL branches and various community events and meetings as needed.

  Special Requirements:

  None.

  Knowledge, Skills and Abilities:

  • Must have a self-starter mentality.

  • Must adhere to the highest ethical standards and demonstrate good judgment.

  • Knowledge of fiscal and budgetary administration.

  • Excellent organization, planning, time management and problem-solving skills.

  • Excellent interpersonal skills required.

  • Excellent communication skills written, verbal, and interpersonal and public speaking skills required.

  • Ability to plan and think strategically, coupled with excellent execution skills.

  • Ability to build and nurture relationships within the community.

  • Ability to conduct strategic outreach and serve as community liaison.

  • Ability to thrive in and help create a team oriented, collaborative approach to work.

  • Proven ability to plan, direct, and prioritize a variety of multiple projects and work objectives to ensure successful implementation.

  • Ability to multi-task, prioritize, establish and meet deadlines.

  • Excellent writing, editing, and research skills and ability to communicate across age groups and educational backgrounds.

  • Ability to work in a communicative, interactive, and team-based setting.

  • Ability to communicate accurately and effectively, both orally and in writing, with Library Trustees and Library Foundation board members, current donors and potential donors.

  • Ability to use Microsoft Office Suite, Adobe Creative Suite, other appropriate software or applications, and the Internet necessary.

  • Knowledge of or willingness to work within the Google platform including Gmail, Google Drive and Google Calendar.

  • Ability to plan, execute, and promote special events.

  • Competency using various forms of technology including mobile tablets, smart phones, and digital cameras.

  • Ability to establish and maintain effective positive working relationships with co-workers, supervisors, Board members, and the general public.

  • Keeps current with developments in marketing, communications, and librarianship.

  • Exercises sound judgement, diplomacy, and discretion in handling confidential information with tact and professionalism.

  PHYSICAL DEMANDS

  Work is typically performed with the employee sitting at a desk, standing for extending periods, or bending/stooping. The employee must be able to lift and carry up to 50 pounds routinely, climb ladders, climb stairs, stand for extended periods of time, extended walking within and outside branch locations, reach, bend, and stoop. Full range of hand and finger motion is required for data entry purposes. The ability to distinguish color is required for network wiring purposes. Additionally, the following physical abilities are required:

  • Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

  • Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.

  • Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

  • Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.

  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.

  • Kneeling: Bending legs at knee to come to a rest on knee or knees

  • Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

  • Standing: Particularly for sustained periods of time.

  • Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

  • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

  Reasonable accommodations may be made to enable someone with a qualifying disability to perform the essential functions of the position.

  WORK ENVIRONMENT

  Typical office/library environment. Some fluctuations in building temperature related to HVAC problems can cause uncomfortable periods of heat or cold. Some periods of elevated noise levels. Some stress related to the type of work being performed may be encountered e.g., pressure related to periods of high-volume activity and multiple demands.

  The work week is a 40-hour work week. After Hours and holiday availability, while rare, is required.

  
  Live Oak Public Libraries has the right to revise this job description at any time. Thisdescription does not represent in any way a contract of employment.

  It is the policy of the Library to provide equal employment opportunities to all people in all aspects of employer/employee relations without discrimination.

• About the company

  099440 The Live Oak Public Libraries are a consortium of sixteen public libraries in the Savannah metropolitan area and Hinesville – Fort Stewart metropolitan area of Georgia.

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