Rre-Post Director of Distribution & Procurement @ Purchasing Department

Previous applicants need not re-apply.

(Internal employee must use the internal link to login & apply.)

https://aisd.tedk12.com/hire/internalLogin.aspx

Primary Purpose:

To manage a safe, efficient and cost effective procurement, warehousing and distribution operation in support of district goals and state purchasing law.

Qualifications:

Education/Certification:

• College degree required

Special Knowledge/Skills/Abilities:

• Knowledge of the selection, training, and supervision of personnel
• Knowledge of state and federal laws, regulations, local policies and guidelines related to warehouse and purchasing
• Ability to implement policy and procedures
• Ability to interpret and draw meaningful conclusions based upon data
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Excellent public relations, organizational, communication, and interpersonal skills

Experience:

• Five (5) years of business experience with demonstrated knowledge of supply management procedures
• Warehouse/Purchasing experience preferred

Major Responsibilities and Duties:

Receiving, Distribution, and Purchasing

• Direct and coordinate the purchase of essential inventory in support of district needs.
• Oversee purchase of materials and equipment for the district by competitive bid, competitive sealed proposal, request for proposal, government catalog contract purchase, informal quotation, and negotiations following established district criteria and in compliance with state purchasing rules.
• Oversee preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer for school board approval.
• Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on information obtained.
• Oversee approval of purchase orders and monitoring of all purchase requisitions to ensure accuracy of information, calculations and coding.
• Serve as the responsible party for the receipt and distribution of textbooks and other educational materials.
• Oversee ancillary requests, such as campus-to-campus fixed asset and special function transfers in support of district activities.
• Coordinate the disposal of surplus equipment, furniture and obsolete materials through the auctioning process.
• Recommend and maintain departmental budget and authorizes expenditures.
• Establish fair and impartial vendor relations with regard to supply and equipment availability, purchase orders, and contracts.
• Prepare and modify annual bid/proposal calendar and bid assignments.
• Maintain Purchasing/Central Distribution Web sites.

Personnel Management

• Select, train, supervise, and evaluate staff, and make recommendations relative to assignment, retention, discipline, and dismissal.
• Manage staffing needs, inclusive of training, supervision and discipline.

Policies, Reports, and Law

• Direct annual textbook inventory and ensures district compliance with TEA policies.
• Coordinate records retention and destruction schedules to ensure compliance of records management within the boundaries of current state statutes.
• Satisfy mandatory annual physical inventory requirements.
• Develop systems and procedures for the procurement of all supplies and equipment necessary for the operation of the school district with strict compliance to Board policy and state law.
• Prepare and publish guidelines to implement centralized bulk purchasing, utilizing input from user departments in setting standards and determining items to be warehoused.

Safety

• Maintain a safe working environment through proper building/equipment maintenance and repair.
• Follow district safety protocols and emergency procedures.

Other

• Follow district safety protocols and emergency procedures.
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed.
• Perform other duties as assigned.

Supervisory Responsibilities

Provide supervision and direction to central distribution and procurement staff regarding employee relations, recruiting and staffing responsibilities, required reports and duties, and overall department functions.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Professional Supervisor Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used : Standard office equipment including computer and peripherals; forklift or hydraulic lifting equipment; hand truck, dolly, and pallet jack; small hand tools; light truck or van

Posture: Frequent standing, kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; frequent walking, climbing ladders and scaffolding; grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving

Lifting: Lifting and carrying (45 pounds and over) on a daily basis

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, and vibration; work around moving objects or vehicles; may work alone; occasional prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Hiring administrators review applications, interview, and recommend for hire.

Pay Grade P07

235 Days

Salary Range: Min-$105,797 Mid-$128,335 Max-$148,273 (Based on previous experience)

2023-2024 Salary Schedule

2024-2025 Salary Schedule is pending school board approval

(Internal employee must use the internal link to login & apply.)

https://aisd.tedk12.com/hire/internalLogin.aspx