• Job Description

  Req#: R0046844

  The Executive Search Group (ESG) is UVA’s internal search firm in the Office of the President. ESG combines expertise in executive search with deep knowledge of and relationships at UVA to provide a unique competitive advantage in identifying and recruiting world class leaders to UVA.

  ESG conducts comprehensive, rigorous, and high-touch searches across all 12 Schools, UVA Health, University-Associated Organizations, and Athletics. ESG’s consultants have long careers in executive search, all with a unique understanding and appreciation of the University mission and culture. ESG’s recruiting associate team support and execute complex search processes, including extensive initial research of potential candidates, and manage logistics and administrative preparation for simultaneous searches related to search committees, candidates, and stakeholders.

  ESG is seeking an experienced, team player and leader to serve as its Director of Recruiting Operations (Director). The Director will play a key leadership role in ensuring seamless operations and oversee the recruiting associate team, support ESG’s highest level searches, and seek overall operational excellence. The Director will report to the Managing Director.

  UVA has made great progress on its ambitious Great and Good: 2030 Plan and it is an exciting time to recruit leaders to join UVA. This role represents the opportunity to influence strategies that improve the experience and trajectory of every member of our team and unleash the full capability of ESG.

  The Organization

  The University of Virginia (UVA) ranks as one of the leading Universities in the nation. A vibrant and student-centric institution, UVA is animated by the forward-looking spirit of its founder, Thomas Jefferson. In 2023, the University was ranked third best public university by U.S. News & World Report. In the 20 plus years since U.S. News began ranking public universities as a separate category, UVA has been in the top four, and it has consistently ranked in the Top 30 among the best of all national universities, public and private.

  UVA brings together a diverse global community of approximately 25,000 students, hailing from virtually every state in the nation and 111 countries. UVA encompasses twelve schools in Charlottesville, as well as the College at Wise, a small, liberal-arts college in Southwest Virginia, and its newest campus in Northern Virginia. In Charlottesville, the University employs nearly 30,000 people, including approximately 16,000 faculty and staff and approximately 12,000 UVA Health employees. To learn more about the University https://www.virginia.edu/.

  The Role

  The Director of Recruiting Operations position has an exciting mix of management, operations, and client facing responsibilities. The Director will have a demonstrated ability to innovate, influence, and improve processes. They will have the ability to manage a team with a focus on mentorship and facilitating career development and growth. They will thrive in a fast-paced and evolving environment. The role will deliver on the following areas with a constant focus on the client and team experience:

  Leadership, Management, and Operations Responsibilities

  • Lead and inspire a team of highly skilled and dedicated recruiting associates (RA). Hire, mentor, and retain talent in a competitive environment
  • Design and support individual and team training and development
  • Assign searches and research, ensure balanced workloads and superior service
  • Utilize project management tools and create dashboards for visibility amongst the team and updates to leadership on search progress
  • Proactively identify opportunities for improved processes and/or increased efficiency
  • Support transition to CRM platform
  • Streamline processes to focus on delivering highest value
  • Play key role in achieving operational excellence
  • Create common training, processes, and service levels across search portfolios
  • Cultivate positive relations with university and community to sustain existing relationships and garner new opportunities
  • Collaborate with leadership to align division priorities with broader University mission and strategy
  • Assist in producing quarterly recruitment reports for the president
  • Focus on team culture and engagement in a hybrid work environment

  Executive Search Responsibilities

  • Primary liaison between ESG, Hiring Officials, Search Committees, and Candidates on the highest-level searches ESG conducts; plan and coordinate all search meetings and materials
  • Assist in writing leadership position specifications, candidate, and search updates
  • Schedule various stages of interviews; coordinate and facilitate extensive multiday stakeholder visits with stakeholders across the university – senior leadership, faculty, staff, students, boards
  • Create high touch recruiting visit experiences for finalist candidates and their families to include real estate and school tours, special interests, community events, meals, etc.
  • Ensure detailed briefing materials for executive leadership
  • Create and collect survey feedback and provide reports; utilize applicant-tracking system
  • Provide superior service and expertise to candidates, committees, hiring officials, and colleagues

  Experience, Skills, and Competencies

  • Prior experience in high touch, client-focused, service role
  • Experience managing a team and delivering superior results
  • Operations and/or project management experience; recruiting experience a plus
  • Superior verbal and written communication skills; active listener and learner
  • Exceptional relationship builder; flexible and resilient
  • Positive, knowledgeable, and helpful to clients and colleagues
  • Ability to manage multiple projects simultaneously and achieve success
  • Excel working independently and as part of a high performing team
  • Brings diverse viewpoints to the table; committed to diversity, equity and inclusion
  • Technically savvy in creating reports; accurate and detailed record keeping
  • Gets joy from providing service to clients; engaging and fun to work with
  • Curious, innovative, brings forth new ideas
  • Strong work ethic, mission and values driven, highest level of integrity
  • Experience and proven success implementing new processes and galvanizing teams and stakeholders
  • Bachelor's degree required
  • At least 7 years of related experience

  How to Apply

  To apply please submit letter of interest and resume to Catherine Lindqvist, Executive Director, UVA Executive Search Group, WORKDAY. The position can also be found on the Executive Search Group website. The position will remain opened until filled and the search will be carried out with full confidenti ali t y; candidates will be notifi ed before re f ere n ces are contacted.

  The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

  The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

• About the company

  The University of Virginia is a public research university in Charlottesville, Virginia, founded in 1819 by Thomas Jefferson.

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