As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce that reflects the diversity of our customers and stakeholders. Learn more about working for WCB at Careers - WCB Alberta

Job Title:

Director's Assistant

Job Type:

Temporary Short Term (Fixed Term) / Full time

Job Location:

Edmonton, Alberta

We have a new and exciting opportunity reporting to the Director, Special Care Services & Health Care Strategy! If you possess exceptional customer service, demonstrate excellent administrative skills, have experience building strong, trusting relationships this role may be for you! Are you organized and can and manage a diverse, high-volume workload to meet deadlines and changing demands?

Your responsibilities:

• Provide administrative support to the Director, Special Care Services & Health Care Strategy.
• Coordinate the Director’s and Manager’s appointment schedules with meetings.
• Coordinate all aspects of regular and ad hoc meetings, maintain electronic appointment schedules, agendas, travel (if needed) and assemble meeting information including follow up on action items.
• Responsible for taking and transcribing minutes for meetings, as required.
• Responsible for typing all correspondence (such as memorandums, letters, reports and other confidential material for the Director and Managers).
• Responsible for coordinating and ensuring all monthly, quarterly, and yearly reports are completed.
• Maintain office supply inventory and requisition needed materials/office equipment for the department.
• Actions general inquiries through multiple channels to the appropriate area(s) acting as an information resource for internal and external clients.
• Perform IMAC Coordinator duties including reviewing and submitting moves for Edmonton and Calgary staff.
• Participates in projects and committees as required.
• Manages the incoming and outgoing mail for the department.
• Provide support to executive assistants when necessary as well as perform other administrative tasks as required.

Your experience and skills:

• Post-secondary education in business or office administration.
• Several years of progressively more responsible professional administration experience. Manager Assistant experience is preferred.
• Intermediate to advanced knowledge of software packages including Microsoft Word, Excel, Access, PowerPoint, eCO, Image and Lotus Notes.
• Ability to work both independently and as a team player with excellent organizational and planning skills.
• Strong proofreading and editing skills and attention to detail.
• Exceptional communication, interpersonal and customer services skills are essential.
• Proven ability to adapt to changing priorities and competing deadlines.

We offer competitive salaries, a comprehensive benefits package, flexible work schedules and hybrid work opportunities that foster a healthy work-life balance, supportive leadership, and a caring and collaborative work environment. For more information, please see our Employee Handbook .

Salary: $54,904 to $60,972 per annum (Pay Grade 7)

We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity expression), age, sexual orientation, physical or mental disability. Equal opportunity is provided in employment, promotions, and wages.

This is a temporary, full-time position for approximately six months with the possibility of an extension. Please apply by submitting a cover letter and resume to Careers – WCB Alberta . Final candidates for this position will be required to undergo a security clearance.

Posted: February 12, 2024

Closing: February 16, 2024