• Job Description

  Req#: REQ276052

  JLL supports the Whole You, personally and professionally.

  
  Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

  About JLL

  We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

  Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

  Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

  If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

  Role Purpose

  The Document Control Specialist will be directly reporting to Project Director within the Project and Development Services Unit, providing office services by implementing EDMS systems, procedures, and policies; and monitoring all project documentation. The Document Controller will serve as a primary point of operational and administrative contact for internal and external constituencies.

  What this job involves

  • Perform document control services on projects in accordance with document management systems, controls, processes, and procedures, and any project-specific regulatory requirements.
  • Ensure all current and relevant documentation is uploaded to the document management system or any other company documentation platforms as required e.g. Microsoft SharePoint.
  • Performing quality control checks to ensure that digital files are Complete, Legible, and properly oriented. Consistently identified with the file naming convention and archived appropriately with the file directory structure convention.
  • Tracks and keeps records of documents.
  • Distributes copies of documents to the appropriate personnel.
  • Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
  • Ensure the implementation of the correct EDMS procedures to all Contractors and Consultants.
  • Demonstrated ability to interact effectively with Clients and consultants
  • Provide support to all users in capturing and locating electronic information.
  • Performing additional assignments as directed.

  Desired skills and experience for this role:

  Skills and Competencies

  • Respect of confidentiality
  • Service orientation; willingness to assist and go the extra mile
  • Team player
  • Attention to detail
  • Patience
  • Time flexibility
  • Cost consciousness
  • Effective management, organization, and prioritization of office functions

  Experience

  • Minimum of 3 years of work experience in an Administrative /Support role.

  Qualifications

  • Good oral and written communication skills
  • Proficient in MS Office applications (Word, Excel, PowerPoint)
  • Knowledge in Electronic Document Management Systems (Aconex)

  What you can expect from us

  We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

  Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

  We can’t wait to see where your ambitions take you at JLL. Apply today!

  Location:

  Hybrid –Dubai, ARE

  If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

  About JLL –

  For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 ® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY . JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .

  JLL Privacy Notice

  Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

  For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

  For additional details please see our career site pages for each country.

  For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

  Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

• About the company

  Jones Lang LaSalle Incorporated (JLL) is a global commercial real estate services company, founded in the United Kingdom with offices in 80 countries. The company also provides investment management services worldwide, including services to institutional and retail investors, and to high-net-worth individuals.

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