Elections Specialist (FT Seasonal)

Position Profile

Status: Full-time/Temporary/Seasonal, non-exempt

Duration of Assignment: January 2024 to end of November 2024

Salary: $27.00-$35.00 per hour (Depending upon qualifications)

Location: Eden Prairie City Center, 8080 Mitchell Road Eden Prairie, MN 55344

Hours: Standard business hours (8am-4:30pm); hours will increase during elections on evenings and weekends to accommodate business needs. This position is eligible for overtime and comp time.

Reporting Relationship: Reports to City Clerk

Administration Department

The Administration department is responsible for working closely with the Administrative Services and Human Resources Director, who works with the City Manager and City Council to support the overall operation of the City and its five operating Departments. Supporting Divisions include the City Clerk, Communications, Facilities, Finance and Liquor Store Operations, Human Resources and Support Services, and Information Technology.

The City Clerk division is response for the administration of elections, official records and City Code, records management, publication of legal notices and data practices, and the City Clerk serves as the Data Practices Compliance Officer and Responsible Authority.

Position Responsibilities

The Elections Specialist will support the City Clerk in the administration of elections. The primary position responsibilities and areas of impact are:

1. Answers questions of the public as they relate to voter registration and elections; maintains current knowledge of election laws and process.
2. Assists in overall administration of City-run elections; assists in the absentee voting process; maintains election judge data; tests and prepares election equipment.
3. Assists in the recruitment, training, and assignments of election judges; updates training materials as needed.
4. Assists with polling place coordination and preparation of precinct supplies.
5. Assists with maintenance and development of web pages and other communication materials associated with Elections.

While these areas are the primary focus of this position, we believe strongly in teamwork. Employees will be called upon to perform a variety of duties as a part of their role with the City.

Position Requirements

Work Experience: Minimum of one year of administrative office experience, including providing customer service, required; previous elections administration experience in a government role, such as election worker, absentee/early voting worker, or other related experience.

Education: High school diploma or equivalent required; bachelor’s degree or higher preferred.

Technical Skills: Excellent computer and technical skills required; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required; State Voter Registration System experience preferred.

Physical Requirements: Physical effort is light for most work with lifting or carrying limited to 25 pounds intermittently. During elections, there is considerable effort required to comply with all election laws and regulations. Pressure from deadlines associated with this position occurs 20-40% of the time. During election years, the pressure from responsibilities and deadlines associated with this position occur 40-60% of the time.

Working Conditions: Most work is performed in a normal office environment. Occasional driving or riding is required to attend meetings. During elections, there is a change in working hours to accommodate needs of the election.

City of Eden Prairie Values

We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships.

Position Specific Expectations

Communication: Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles.

Composure: Exhibits self-confidence and asserts self appropriately in several different situations; maintains professionalism while under pressure; can handle stress; energized by tough challenges.

Organization: Ability to coordinate several activities, responsibilities, and tasks simultaneously in a polite and professional manner; prioritizes what needs to get done; keeps things neat and orderly; utilizes tools for efficiency; factors several considerations when planning; establishes methods to ensure routine tasks are completed.

Problem Solving: Ability to tackle a problem by using logical, systematic, sequential approach; makes a systematic comparison of two or more alternatives; notices discrepancies and inconsistencies in available information; identifies a set of features, parameters or considerations when in analyzing a situation or making a decision.

Project Management: Looks ahead to the future; identifies appropriate objectives and timelines; involves appropriate stakeholders; continuously monitors project and adapts scope as appropriate; measures results and analyzes outcome; follows through on commitments.

City of Eden Prairie Pre-employment Process

The City of Eden Prairie conducts the following pre-employment checks for this position:

• Professional Reference Checks
• Criminal History and Driver’s License Check (must have a valid driver’s license and excellent driving record)
• Work History Verification

All final candidates must successfully complete and pass the City’s evaluation of the pre-employment process prior to their first day of employment.

City of Eden Prairie Application Timeline

Application Posted: Monday, Nov. 20, 2023

Application Deadline: Monday, Dec. 4, 2023 at 12:00 PM

First Round Interviews (Virtual): Week of Dec. 4, 2023

Final Round Interviews (In-Person): Week of Dec. 11, 2023

Pre-Employment Process: Week of Dec. 18, 2023

Anticipated Start Date: Jan. 3, 2024