Position Type:
Technology/ Information System Specialist

Date Posted:
4/5/2024

Location:
W-E Board of Education

Date Available:
07/01/2024

Closing Date:
04/11/2024

District:
Willoughby-Eastlake City School District - website

Assist district staff with understanding and interpretation of EMIS reports.

Attend EMIS Coordinator meetings, seminars, workshops, etc. to maintain accurate knowledge of EMIS requirements as needed.

Monitor and adhere to all state and federal changes to EMIS reporting.

Share reports from the Secure Data Center (SDC) with applicable district staff.

Provide a primary point of contact for questions from staff regarding the use of administrative application systems, classroom computers and network usage.

Provide end-user software support related to general computer technology including problem resolution, and software installation.

Provide individual training for office staff using student administrative software.

Provide technical support and training for the Information Systems Specialist I/II.

Serve as District Liaison with the ITC Site and the State Department of Education (re: requirements/procedures of student and staff data reporting for EMIS).

Communicate student and staff reporting requirements/procedures to employees responsible for EMIS data collection.

Submit EMIS data to the ITC Site in a timely fashion as required by ODE.

Review resulting EMIS reports for missing and/or incorrect data.

Investigate and work with appropriate end-user(s) to resolve EMIS reporting errors as necessary.

Develop or update documentation for new or existing computer application systems.

Develop data interface procedures as needed to transfer data in/out of student information system.

Perform other duties as assigned.

EMIS Coordinator, Class V
12 months /7.5 hours per day/5 days per week

Location: Administration Building/Computer Services

Hourly Rate of Pay: $33.05-$35.23 (will follow the 2024-2025 salary schedule)

Accepting internal applications only through April 11, 2024.

REPRESENTATIVE DUTIES: Provide primary responsibility for EMIS reporting, Help Desk, data interface/access and applications support.

MINIMUM QUALIFICATIONS:

Knowledge, Abilities, and Skills – This position requires extensive technical knowledge of the State EMIS reporting system and ability to successfully submit all EMIS data to meet State timelines; the ability to identify application system problems and suggest appropriate solutions and/or work with current vendor to resolve problem(s); the ability to work with end-users to resolve technology-related problems; the ability to develop data interfaces between various systems to meet the needs of the district; strong verbal and written skills – including the ability to effectively communicate with non-technical staff; the ability to adopt to a changing technical environment; general technical knowledge of personal computer systems, commercial application programs and networking concepts; and the ability to work with minimal supervision, manage multiple priorities and complete projects with specific deadlines.

Characteristics/Traits – Must maintain a neat, well-groomed appearance; exercise emotional self-control; be punctual, dependable in attendance, reliable in work habits; and task oriented; exercise discretion and good judgment; be in good physical and mental health and of good moral character.

Education/Training – Associates Degree or 5 years’ EMIS experience

Experience – Experience with District’s current student application systems, web publishing and advanced knowledge of Microsoft Word, Excel and Access is required. Experience and knowledge of Ohio’s EMIS and SSID systems, local DAS EMIS programs, and data download procedures is required.

ESSENTIAL JOB RESPONSIBILITIES:

• Assist district staff with understanding and interpretation of EMIS reports.
• Attend EMIS Coordinator meetings, seminars, workshops, etc. to maintain accurate knowledge of EMIS requirements as needed.
• Monitor and adhere to all state and federal changes to EMIS reporting.
• Share reports from the Secure Data Center (SDC) with applicable district staff.
• Provide a primary point of contact for questions from staff regarding the use of administrative application systems, classroom computers and network usage.
• Provide end-user software support related to general computer technology including problem resolution, and software installation.
• Provide individual training for office staff using student administrative software.
• Provide technical support and training for the Information Systems Specialist I/II.
• Serve as District Liaison with the ITC Site and the State Department of Education (re: requirements/procedures of student and staff data reporting for EMIS).
• Communicate student and staff reporting requirements/procedures to employees responsible for EMIS data collection.
• Submit EMIS data to the ITC Site in a timely fashion as required by ODE.
• Review resulting EMIS reports for missing and/or incorrect data.
• Investigate and work with appropriate end-user(s) to resolve EMIS reporting errors as necessary.
• Develop or update documentation for new or existing computer application systems.
• Develop data interface procedures as needed to transfer data in/out of student information system.
• Perform other duties as assigned.

Qualifications for this position and of the applicants may be determined by using the Rubric System when applicable.
No Letters of Recommendation will be accepted.