• Job Description

  Req#: req20069

  Position Status:

  Full time

  Shift:

  First Shift (Days - Less than 12 hours per shift) (United States of America)

  Hours per week:

  40

  Job Information
  Exemption Status: Exempt
  
  A Brief Overview
  The Employee Relations Specialist serves as a trusted advisor to both employees and management, providing guidance, support, and expertise in the area of employee relations. The Employee Relations Specialist serves as a subject matter expert on employment laws and appropriately applies information to employee relation matters while ensuring that human resource and employee relations practices are consistent and in compliance with applicable federal, state, and local laws and regulatory requirements.
  
  Education Qualifications

  • Bachelor's Degree Human Resource Management or a related area. Required

  
  Experience Qualifications

  • 3 years Human Resources Experience. Required

  • Experience working with Employee Relations and applicable laws and regulations. Preferred

  • Experience in healthcare systems. Preferred

  
  Skills and Abilities

  • Strong knowledge of labor laws, employment regulations, and best practices in employee relations. The ability to stay current on industry trends, best practices, and changes in employment laws to ensure the organization remains compliant and maintains a competitive employee relations strategy. (Required proficiency)

  • Professional interpersonal and communication skills, with the ability to effectively interact with employees at all levels of the organization. (Required proficiency)

  • Strong organizational and time-management abilities, with the capacity to handle multiple priorities and meet deadlines. (Required proficiency)

  • High functioning analytical and critical-thinking skills, with the ability to assess situations objectively and provide effective solutions. (Required proficiency)

  • Ability to establish and maintain effective working relationships with employees, management, and various departments at all levels of the organization. (Required proficiency)

  • Ability to handle confidential information with professionalism and discretion. (Required proficiency)

  
  Licenses and Certifications

  • Professional in Human Resources - HRCI Equivalent SHRM or other HR accreditation accepted. Preferred

  
  What you will do

  • Workplace Investigations: Conducts prompt and comprehensive workplace investigations, including interviewing, applying policy correctly, preparing complete factual written summary of findings, recommending next steps and providing follow-up to all parties. Investigations will include but not limited to employment-related matters including discrimination under Title VII, Americans with Disabilities Act Amendment Act (ADAAA), Age Discrimination in Employment Act (ADEA), EEOC claims, sensitive workplace investigations, etc. Thoroughly documents investigation in applicable electronic system(s), ensuring all necessary and relevant information is present, including responding appropriately to inquiries, identifying any concerning trends, maintaining complete confidentiality and reporting up to Employee Relations leadership.

  • Counseling and Coaching: Collaborates with organizational-wide leaders regarding performance management, HR policy, guidance on employee issues and other general questions within their scope. Provides advice and counsel to employees on issues, policies and procedures related to Employee Relations, which may include handling complex issues and answering complex questions.

  • Terminations: Thoroughly reviews all electronic termination notices completed, identifies opportunity for retention, applies policy correctly, and evaluates risk. Process electronic exit interviews through a third-party administrator; when necessary, conduct in-person exit interviews. Identifying trends and creating reports as needed.

  • Accommodations: Facilitates administration of Americans with Disability Act (ADA) functions, which include processing requests, facilitating interactive conversations, obtaining documentation, maintaining records and following up with all parties.

  • Unemployment: Facilitation of unemployment administration functions for the organization, through a third-party administrator. Ensures timely processing of claims and document requests. May schedules any necessary meetings, assist department leadership with prep work for hearings. Participates in hearings as necessary.

  • Assists in managing the Employee Relations shared email inbox to ensure timely, professional, and accurate responses to internal and external inquiries. Prioritizes and triages incoming messages and assigns follow-up actions to appropriate team members.

  • Develop, conduct and presents specialized presentations and training, covering operational and/or technical HR-related information.

  • Write correspondence and prepare reports on a variety of technical, professional and legal matters; deliver associated presentations on same.

  • As necessary, represents Employee Relations in cross functional teams and meetings.

  • Collects HR files and data for legal matters and subpoenas as requested.

  • May support other Employee Relations functions, as needed.

  
  Required for All Jobs

  • Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health

  • Performs other duties as assigned

  
  Patient Facing Options

  • Position is Not Patient Facing

  
  Remote Work Guidelines

  • Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.

  • Stable access to electricity and a minimum of 25mb upload and internet speed.

  • Dedicate full attention to the job duties and communication with others during working hours.

  • Adhere to break and attendance schedules agreed upon with supervisor.

  • Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

  
  Remote Work Capability

  • Hybrid

  
  Scope

  • No Supervisory Responsibility

  • No Budget Responsibility

  
  Physical Demands

  • Balancing: Occasionally 1-3 Hours

  • Carrying: Occasionally 1-3 Hours

  • Climbing (Ladders): Rarely less than 1 hour

  • Climbing (Stairs): Rarely less than 1 hour

  • Crawling: Rarely less than 1 hour

  • Crouching: Rarely less than 1 hour

  • Driving (Automatic): Rarely less than 1 hour

  • Driving (Standard): Rarely less than 1 hour

  • Eye/Hand/Foot Coordination: Frequently 3-5 Hours

  • Feeling: Rarely less than 1 hour

  • Grasping (Fine Motor): Occasionally 1-3 Hours

  • Grasping (Gross Hand): Occasionally 1-3 Hours

  • Handling: Occasionally 1-3 Hours

  • Hearing: Occasionally 1-3 Hours

  • Kneeling: Rarely less than 1 hour

  • Lifting: Occasionally 1-3 Hours up to 25 lbs

  • Operate Foot Controls: Rarely less than 1 hour

  • Pulling: Occasionally 1-3 Hours up to 25 lbs

  • Pushing: Occasionally 1-3 Hours up to 25 lbs

  • Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs

  • Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs

  • Repetitive Motions: Occasionally 1-3 Hours

  • Sitting: Occasionally 1-3 Hours

  • Standing: Occasionally 1-3 Hours

  • Stooping: Rarely less than 1 hour

  • Talking: Occasionally 1-3 Hours

  • Walking: Occasionally 1-3 Hours

  Physical Demand Comments:
  The employee is occasionally required to stand for up to 3 hours and walk throughout the hospital or clinic locations.
  
  Working Conditions

  • Burn: Rarely less than 1 hour

  • Chemical: Rarely less than 1 hour

  • Combative Patients: Rarely less than 1 hour

  • Dusts: Rarely less than 1 hour

  • Electrical: Rarely less than 1 hour

  • Explosive: Rarely less than 1 hour

  • Extreme Temperatures: Rarely less than 1 hour

  • Infectious Diseases: Rarely less than 1 hour

  • Mechanical: Rarely less than 1 hour

  • Needle Stick: Rarely less than 1 hour

  • Noise/Sounds: Rarely less than 1 hour

  • Other Atmospheric Conditions: Rarely less than 1 hour

  • Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour

  • Radiant Energy: Rarely less than 1 hour

  • Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour

  • Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour

  • Hazards (other): Rarely less than 1 hour

  • Vibration: Rarely less than 1 hour

  • Wet and/or Humid: Rarely less than 1 hour

  Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

  Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

• About the company

  Stormont Vail Health is an extensive medical facility in the city of Topeka, Kansas.

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