• Job Description

  Req#: R-085369

  Job Title

  Enrollment Services Specialist I

  Agency

  Texas A&M University

  Department

  Office Of Registrar

  Proposed Minimum Salary

  $3,750.00 monthly

  Job Location

  College Station, Texas

  Job Type

  Staff

  Job Description

  What We Want

  The Office of the Registrar is seeking an Enrollment Services Specialist I to support students, departments, and colleges by providing degree evaluation and curriculum guidance. This position plays a key role in interpreting degree audits in Howdy/Compass, processing requests in the University Adjustment System, and assisting with graduation preparation. The ideal candidate is detail-oriented, collaborative, and passionate about student success. They may also lead projects that enhance enrollment services and academic record integrity.
  We are looking for a motivated individual with strong communication and organizational skills, who thrives in a fast-paced environment and is eager to contribute to a team committed to excellence and service. The selected candidate will support our values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. If this sounds like we invite you to apply and join our mission to support academic success at Texas A&M University

  What You Need to Know

  Salary Range: $45,000.00 - $49,500.00 (Based on selected hire’s qualifications)

  Cover Letter & Resume: A cover letter and resume are strongly recommended.

  Qualifications

  Required Education

  • Bachelor’s degree or equivalent combination of education and experience

  Preferred Qualifications

  • One year of professional experience in higher education

  • Professional experience in a position with admissions, advising or student academic records duties

  • Previous experience in a higher education office of registrar, financial aid, admissions, or advising

  • Experience reviewing and interpreting student academic records, customer service, and student advising

  • Knowledge of student information systems, degree planning, and degree audits

  • Ability to present information clearly and concisely

  • Ability to work with sensitive information and maintain confidentiality

  • Excellent written communication, analytical, interpersonal, and organizational skills

  • Proficiency in Microsoft Office Suite, particularly, Word, Excel, PowerPoint and Outlook

  • Proficiency in Banner 9 or other student information systems

  • Proficiency in Image Now or related document imaging software program

  • Knowledge of the Undergraduate Degree Planner application.

  • Advanced knowledge of current university regulations, federal regulations, student rules, core curricula requirements, and state laws related to job responsibilities

  • Knowledge of TAMU policies and FERPA

  Knowledge, Skills, and Abilities

  • Knowledge of word processing, spreadsheet, and presentation applications

  • Ability to multitask and work cooperatively with others

  • Knowledge of degree requirements and student records maintenance

  Responsibilities

  Advising/Counseling

  • Assists in advising and counseling departmental advisors across campus on individual students’ academic records to determine whether they have met all the academic and legal requirements for graduation

  • Assists in responding to questions and counselling needs in person, via email, and over the phone from students, departments, and colleges pertaining to the students’ graduation and provides solutions for problems encountered

  • Assists with questions relating to the Undergraduate Degree Planner application, courses counting for financial aid disbursement, and available reports for all applications

  • Associated AACRAO Core Competencies & Professional Proficiencies: Problem Solving, Professional Integrity, Communication, Technical Knowledge; Records & Academic Services Proficiencies –Academic Policy

  Degree Audit – Workflow Functionality

  • Assists in ensuring proper workflow functionality for requested course adjustments, additional curriculum requests, undergraduate curricular exceptions, graduate exceptions, and professional exceptions in the University Adjustment System (UAS)

  • Assists in maintaining workflow functionality with requests sent from the Office of Graduate and Professional Studies, the Law School, Qatar, and Galveston in Image Now

  • Ensures proper approvals are provided based on college and dean approval documentation for the university

  Interpreting/Maintaining Knowledge of Policies and Rules

  • Assists and participates in maintaining knowledge of current and upcoming state statutes as they pertain to student academic records

  • Interprets and maintains knowledge of current university regulations, federal regulations, student rules, core curricula requirements, and state laws

  • Assists campus constituency in application of these regulations and laws with respect to individual student records

  Graduation/Commencement

  • Assists in review of individual students’ academic records to determine whether they have met all the academic and legal requirements for graduation

  • Assists in making final determination on those students who will be graduating with honors and coordinates the imprinting of honors on the diploma

  • Communicates deadlines and state policies to prospective degree candidates and campus constituents

  • Assists in the production of the commencement program, ensuring accuracy of degree candidate information and ensuring degree candidates with directory information withheld are notified and not included

  Policy/Procedure Maintenance

  • Assists in maintenance of accurate documentation of processes and procedures for the Administrative Services Team in the Office of the Registrar, particularly procedures related to processes in the University Adjustment System.

  Daily/Weekly Reports

  • Assists in working daily/weekly reports to ensure the accuracy of graduation applications, diploma fee assessment, and student curriculum information

  • Also assists in working reports relating to directory information withheld for graduation, graduation requirements, and students pursuing a double degree

  Who We Are

  The Office of the Registrar has the primary responsibility of maintaining academic records of all current and former students. The Office of the Registrar has two priority goals: to maintain a high quality of service to all who come into contact with the office, and maintain and protect the academic integrity of the student record in accordance with University, state and federal guidelines.

  Why Texas A&M University?

  We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

  • Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

  • 12-15 days of annual paid holidays

  • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

  • Automatic enrollment in the Teacher Retirement System of Texas

  • Health and Wellness: Free exercise programs and release time

  • Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

  • Educational release time and tuition assistance for completing a degree while a Texas A&M employee

  • Living Well, a program at Texas A&M that has been built by employees, for employees

  Our Commitment

  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

  Equal Opportunity/Veterans/Disability Employer.

• About the company

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