JOB DESCRIPTION REPORTS TO: Environmental Compliance Lead Officer - Legionella RESPONSIBLE FOR: Provision of specialist support and guidance with regard to Education Authority (EA) Legionella related matters including but not limited to Legionella assessment programmes, Legionella remedial programmes, information, instruction and training and contribution to the development of EA Written Schemes, procedures and policies in support of the Environmental Compliance Lead Officer - Legionella. JOB PURPOSE The Environmental Risk Specialist – Legionella will be part of a specialist team that contributes to the development and implementation of the Education Authority’s (EA) Legionella strategy in accordance with the relevant processes and procedures in order to assess EA properties to prioritise the highest risk issues and where necessary make recommendations for improvement. In addition The Environmental Risk Specialist – Legionella will provide specialist advice and support to schools and EA corporate on all Legionella related matters in line with L8 Legionella legislation and guidance. The Environmental Risk Specialist – Legionella will work closely with EA colleagues, Schools across all sectors, Department of Education (DE), Suppliers, External Stakeholders including the Health and Safety Executive Northern Ireland (HSENI) to ensure continuous service improvement and delivery on key performance priorities. The post-holder will establish strong working relationships with a range of internal and external stakeholders to ensure the EA Legionella policy is implemented and adhered to. The Environmental Risk Specialist – Legionella will advise and support the Environmental Compliance Lead Officer - Legionella in the development of the strategic direction for these services and will work closely with other senior EA colleagues to ensure that all Legislative and Organisational priorities are clearly identified and communicated in line with Service requirements. Environmental Risk Specialist – Legionella will be expected to contribute to significant ongoing change and harmonisation processes to create and implement a fit for purpose Legionella Management function. In acting as an integral member of the Environmental and Legionella Compliance Team, the post holder is required to fully contribute to all Legionella Management issues related to the corporate plan, operational business plan, service development proposals, savings proposals, and risk register to ensure that the Directorate operational plans support the overall strategic direction of the Authority and the achievement of its objectives in line with its vision, mission and values. The Environmental Risk Specialist – Legionella will advise and support the Environmental Compliance Lead Officer - Legionella to establish, maintain and communicate a clear and compelling strategic direction for the service and will contribute to the development of a strategic plan for the Environmental and Legionella Compliance Service. The Environmental Risk Specialist – Legionella will also contribute to the regionalisation and transformation of the service and all related process and procedures. The Environmental Risk Specialist – Legionella will be expected to provide strong leadership and direction in order to manage service delivery effectively to ensure that the services achieves the highest standards of performance and focuses on the needs of the internal and external customers, whilst always ensuring compliance with Legionella legislation. The Environmental Risk Specialist – Legionella will develop and agree service performance targets with the Environmental Compliance Lead Officer - Legionella and provide regular progress reports. The Environmental Risk Specialist – Legionella will Contribute to and implement a robust annual operational plan for the service and regularly monitor and review plans and make adjustments as required. As part of DE’s Transformation of Education and the EA’s Transformation Programme, it is recognised that Environmental and Legionella Compliance Service and the services which it provides will play a key role both within the Facilities Management Division, across the Operations and Estates Directorate and the wider EA. Service reviews are required in specific areas and this work will be required to develop as part of the transformational change programme in future years. Future development of services will also be an important aspect of this work. The Environmental Risk Specialist – Legionella will assist and support as required the annual business planning process within the Facilities Management Division and thereby contribute to the achievement of the EA’s overall corporate objectives. The post-holder will be responsible for providing advice, support, and guidance to the EA Board, its Committees and other relevant organisations as appropriate. MAIN DUTIES AND RESPONSIBILITIES Legionella Prioritisation - Devise and implement effective systems to monitor, measure, control and report on the work of the service to take account of changes in the internal and external environments, which may impact on and influence priorities and needs. - Ensure that corporate Legionella priorities are delivered to a high quality, provide value for money, support the delivery of Departmental policy and are consistent and integrated in approach across all areas of the EA. Technical and Strategic Input - Ensure that Legionella risk assessments, feasibility studies and other technical input to capital business cases are sufficiently robust and meet Departmental requirements. - Contribute to the delivery of significant transformational projects/initiatives/programmes, including digital transformation programmes to achieve service-wide business objectives and meet customer expectations. - Provide sound technical support for all Legionella related remedial projects in line with time, cost, quality, and sustainability targets. Compliance - Ensure compliance with all best practice guidelines, legislation, regulatory inspection matters, Departmental directives and other statutory requirements. - Support the Environmental Compliance Lead Officer - Legionella to fulfil the EA’s statutory responsibilities under for example; L8 Legionella legislation, GDPR and Equality legislation. - Comply with EA policies and procedures in relation to the duties and responsibilities of the post; Service Development 1. Contribute to emerging service developments and service reviews as required. 2. Contribute to the delivery of an effective and efficient Legionella Management service to ensure ongoing development and implementation of a robust Legionella risk assessment strategy across the Estate. 3. Liaise with internal and external stakeholders as required. 4. Support the Environmental Compliance Lead Officer - Legionella with staff training and development. 5. Support the Environmental Compliance Lead Officer - Legionella with recruiting, managing, mentoring and developing placement students, graduates and interns. Other Responsibilities 0. Publically represent and act on behalf of the EA in engagement and negotiation with school principals, on all Legionella safety matters. 1. Work closely with Service Managers across the directorate and wider EA to ensure that all services are integral to the delivery of an efficient and effective Legionella Management service. 2. Deputise for the Environmental Compliance Lead Officer - Legionella as required. 3. Any such other duties that the EA may from time to time require. This job description is intended to provide a broad outline of responsibilities, and reflects an initial assessment of the needs of the Facilities Management Division. As such, it is not intended to be exhaustive, and may be subject to on-going review and refinement to ensure the Division’s ability to meet the evolving needs of the business. Other reasonable duties may be assigned by the Environmental Compliance Lead Officer, - Legionella in consultation with the Environmental Risk Specialist – Legionella. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. To view the summary of terms and conditions for this post, click here.