• Job Description

  Req#: D9465-24-0042?language=en&page=20&sort=publicationDateDesc

  Job summary

  The post holder will provide comprehensive administrative support to the Equality, Diversity and Inclusion team and the Deputy Head of EDI. There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills. This post will have an opportunity for personal development and mentoring, it is an excellent opportunity for someone that is looking to learn more about equality, diversity and inclusion, and someone looking for a solid role to gain experience of working in the NHS.

  Please note that whilst this job contract is owned by Bedfordshire, Luton and Milton Keynes ICB, you will be posted working for the NHS England East of England (regional) Equality, Diversity and Inclusion Team.

  This post is primarily home based, with some expectation to travel to Cambridge on a quarterly basis.

  Main duties of the job

  The post holder will have high standard of skills using Microsoft Office packages and experience of using bespoke IT systems. The post holder will be required to respond to the business needs of the whole service.

  The post holder is required to communicate and liaise with external stakeholders (Directors, HR colleagues, and EDI leads) across the region. The post will report to the Deputy Head of EDI and will work closely with the EDI Project Manager. The post holder will in addition be required to support System Culture Transformation Leads (SCTL) where required.

  This is a key supporting role to the effective running of the regional EDI Team and the skill required will be organising, co-ordinating, communicating and supporting the programmes and team members with the agreed work plan and business support requirements. This may include monitoring and reviewing projects within the team and managing the regional EDI Mailbox.

  About us

  We are committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people's differences. We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.

  We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristic. We work to ensure that our recruitment processes are as inclusive as possible to everyone, including making adjustments for people who have a disability or long-term condition and support with the recruitment process for people with lived experience.

  We are happy to discuss flexible working options for all roles.

  We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves.

  We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.

  Date posted

  10 June 2024

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £22,816 to £24,336 a year yearly

  Contract

  Fixed term

  Duration

  6 months

  Working pattern

  Full-time, Flexible working, Home or remote working

  Reference number

  465-6335456

  Job locations

  NHS England East of England

  Cambridge

  CB21 5XB

  
  

  Job description

  Job responsibilities

  Comprehensive diary management of the Deputy Head of EDI Communicating with external stakeholders to arrange meetings with the Deputy Head of EDI and other team members Form a strong working relationship with team members and colleagues from other departments, both at region and within organisations within the ICSs Maintain the team NHS Future page Attend Regional meetings to provide administration support, such as preparing agendas and recording actions and key notes Assist the Project Manager in maintaining the administration functions for the regional Community of Practice Meetings administration; taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records and distributing minutes to the relevant parties Support the Service Lead and Project Manager to ensure that records are up to date on all staffing systems as required and that items are dealt with quickly and efficiently Assist the Project Manager with creating PowerPoints that contain event evaluation results Support planning in-person events and team away days Responsible for maintaining and ordering documents on Share Point Manage the shared EDI inbox and respond to queries, escalating to appropriate team members when necessary

  Job description

  Job responsibilities

  Comprehensive diary management of the Deputy Head of EDI Communicating with external stakeholders to arrange meetings with the Deputy Head of EDI and other team members Form a strong working relationship with team members and colleagues from other departments, both at region and within organisations within the ICSs Maintain the team NHS Future page Attend Regional meetings to provide administration support, such as preparing agendas and recording actions and key notes Assist the Project Manager in maintaining the administration functions for the regional Community of Practice Meetings administration; taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records and distributing minutes to the relevant parties Support the Service Lead and Project Manager to ensure that records are up to date on all staffing systems as required and that items are dealt with quickly and efficiently Assist the Project Manager with creating PowerPoints that contain event evaluation results Support planning in-person events and team away days Responsible for maintaining and ordering documents on Share Point Manage the shared EDI inbox and respond to queries, escalating to appropriate team members when necessary

  Person Specification

  Admin

  Essential

  • Computer literate and experience in using Office, Word and Excel
  • Good General Education (eg. GCSE English and Maths A-C)
  • Ability to manage and prioritise own and other's workload and use own initiative
  • Ability to work independently and as part of a team

  Desirable

  • Experience working within the NHS
  • Experience in managing appointments and diaries

  Person Specification

  Admin

  Essential

  • Computer literate and experience in using Office, Word and Excel
  • Good General Education (eg. GCSE English and Maths A-C)
  • Ability to manage and prioritise own and other's workload and use own initiative
  • Ability to work independently and as part of a team

  Desirable

  • Experience working within the NHS
  • Experience in managing appointments and diaries

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board

  Address

  NHS England East of England

  Cambridge

  CB21 5XB

  
  

  Employer's website

  https://bedfordshirelutonandmiltonkeynes.icb.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board

  Address

  NHS England East of England

  Cambridge

  CB21 5XB

  
  

  Employer's website

  https://bedfordshirelutonandmiltonkeynes.icb.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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