Xavier University is seeking a creative, organized, and highly motivated Event Coordinator to join our Events and Conferences team. The Event Coordinator will play a vital role in planning, organizing, and executing events ensuring the successful delivery of high-impact experiences that align with our University goals.

Key Responsibilities:

• Plan and coordinate all aspects of events, including budgeting, logistics, vendor management, and on-site execution
• Collaborate with internal teams and external partners to ensure event objectives are met
• Source venues, negotiate contracts, and manage relationships with suppliers
• Develop event timelines, floor plans, and run-of-show documents
• Manage registration processes and guest communications
• Provide on-site support during events, resolving issues in real time
• Track event metrics and prepare post-event reports for evaluation and improvement

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred. 1-3 years of relevant experience considered in lieu of degree.
• Excellent organizational and time-management skills
• Strong interpersonal and communication abilities
• Creative problem-solver who thrives under pressure
• Proficiency in Microsoft Office; experience with event management software is a plus
• Willingness to work flexible hours, including evenings and weekends, as needed

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by May 6, 2025.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.