• Job Description

  Req#: 532199

  Department: Erb Memorial Union
  Classification: Administrative Program Assist
  Appointment Type and Duration: Regular, Ongoing
  Salary: $17.43 - $26.00 per hour
  FTE: 1.0

  Review of Applications Begins

  July 28, 2023; position open until filled

  Special Instructions to Applicants

  Along with your online application, please submit a current resume that includes dates of employment as well as a cover letter that addresses any experience you have that has contributed to your ability to coordinate a wide range of logistics for events such as departmental meetings, conferences, weddings, and performances.

  Department Summary

  Through the Division of Student Life, the University of Oregon provides an array of services and programs to help students benefit fully from their educational programs, and to help the University carry out its mission of research, teaching, and service. As a unit of Student Life, the Erb Memorial Union (EMU) through full use of its programs, facilities (220,000 square feet), personnel (over 80 full time staff, 350-400 paid and volunteer students), and budget (over $6 million) provides opportunity for enhancing the out-of-classroom experience of the student body, culturally, socially, educationally, and recreationally. Through full and complete utilization of its personnel, both students and staff, facilities and services, the EMU shall provide such programs as shall complement and supplement the academic program of the University.

  Position Summary

  The purpose of this position is to review, research, plan, and facilitate the scheduling of University facilities for non-academic activities and events. Duties will include: communicating policies that govern the use of University property to university departments, student organizations, and individuals to ensure compliance with federal, state, county and UO laws, rules and regulations; performing lead duties in the development, implementation, and growth of a wide range of event management and coordination services; maintaining historical and future data for events with scheduling priority and/or repeat needs (i.e., Orientation, Admissions and Advising programs, EMU administration, ASUO senate, UO Senate, UO Foundation, Commencement, HR annual recognitions, and events with a historical relationship to the EMU); acting as outreach to help ensure event success through advance scheduling and planning; developing/maintaining institution-wide compliance and operational relationships; and training, research, and report development/evaluation to assess success in service delivery and program expansion opportunities.
  
  This position offers the opportunity to work in a dynamic setting in the heart of campus, and to work closely with the students, staff, faculty, and guests served by the many events hosted in EMU spaces.

  Minimum Requirements

  • Three years of office experience which included two years at full performance level and experience generating documents; and
  • Lead work responsibility or coordination of office procedures.

  Professional Competencies

  • Excellent customer service skills including ability to communicate in multiple modalities.
  • Ability to communicate effectively with individuals from diverse backgrounds and cultures.
  • Ability to prioritize work and deal with high-volume traffic, adapt to not necessarily being able to complete all tasks on a given day, while continuing to provide excellent customer service.
  • Ability to work successfully both independently with appropriate discretion, and in a collaborative team environment.
  • Excellent organizational and time management skills with attention to detail.
  • Proficiency with word processing, spreadsheets, database applications, and scheduling software programs.
  • Ability to work a flexible schedule to accommodate occasional evening or weekend activities.

  Preferred Qualifications

  • Applicable experience in event planning or complex logistics management.
  • Experience that demonstrates success with tasks requiring a high level of accuracy and attention to detail.
  • Experience that required the ability to communicate effectively with individuals from diverse backgrounds.

  FLSA Exempt: No

  All offers of employment are contingent upon successful completion of a background inquiry.

  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

• About the company

  The University of Oregon is a public flagship research university in Eugene, Oregon, United States.

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