• Job Description

  Req#: R10018099

  POSITION: Event Coordinator

  DEPARTMENT: Operations

  REPORTS TO: Director of Operations

  Summary

  As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.

  The Event Coordinator provides professional client services support in the planning, organization, and management of events within the facility. The successful candidate will monitor the logistics of all events and handle all event coordination tasks from the planning stages to the event’s conclusion.

  Essential Duties and Responsibilities

  • Works under the direct supervision of the Director of Operations & Operations Manager
  • Works flexible and extended hours, including nights, weekends and holidays, in addition to normal business hours.
  • Performs the physical duties of the job; walking/standing extensively, maneuvering to all areas of the facility, working inside/outside the building, using a two-way radio, and occasionally lifting up to 30 pounds.

  • Meets with clients and/or their liaison(s) to plan and organize event logistics.
  • Coordinates activities with the various service contractors for events.
  • Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
  • Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
  • Makes check requests and event related purchases.
  • Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
  • Assists in scheduling operational set-ups to provide equipment or services needs. Monitors and supervises facility set-up when necessary.
  • Serves as primary liaison between clients and facility departments.
  • Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
  • Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
  • Other duties as assigned.

  Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Education and/or Experience

  • Bachelor's Degree from four-year University
  • 1 to 2 years related experience and/or training
  • Or equivalent combination of education and experience

  Skills and Abilities

  • Working knowledge of the principles of facility management, services and equipment for a similar facility
  • Demonstrated AutoCAD proficiency will be strongly preferred.
  • Bi-lingual (English/Spanish) will be strongly preferred.
  • Proficiency in Microsoft Office software and general office equipment
  • Demonstrated organizational, planning and problem-solving skills.
  • Excellent communication, presentation and interpersonal skills.
  • Ability to prioritize multiple projects and meet deadlines. Work effectively under pressure and/or stringent schedules.
  • Ability to work with minimal supervision and to interact with all levels of staff and clients.

  NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

• About the company

  ASM Global is a venue & event management company based in LA, specializing in managing stadiums, convention centers, theaters, and unique venues.

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