• Job Description

  Req#: R10018333

  Position Title : Event Coordinator
  Department : Event Services
  Reports To: Director of Events

  Classification : Full-Time

  Compensation : Hourly pay is $27.00

  Essential Duties & Responsibilities:

  • Ensures successful coordination of event activities by supporting the Event Managers in monitoring the status of all event-related activities
  • Meets with clients and external vendors, and communicates back to internal teams
  • Assists in the preparation of events by interpreting and explaining facility policies and procedures, cost estimates, and final invoices
  • Provides clear, concise, and timely communication of event details to internal departments
  • Verifies that event spaces have been set according to client specifications
  • Collects event-related information, and produces documents and files for archival purposes
  • Develops and maintains a harmonious working relationship with all clients, external vendors, third-party contractors, internal departments, and other stakeholders
  • Provides support to Event Managers and their assigned events as needed
  • Provides support to the Guest Services Manager as needed
  • Provides support to other Toyota Arena teams as needed and when possible
  • Works extended/irregular hours including nights, weekends, and holidays as needed
  • Performs other duties as assigned

  Qualifications:

  • Basic knowledge of event management, planning, and logistics
  • Basic knowledge of or ability to learn event principles, including life safety, fire code, first aid, and best practices
  • Basic knowledge of or ability to learn software including event management programs, and event diagramming software
  • Basic knowledge of or ability to learn industry terminology, venue capabilities, and logistical requirements for the types of events anticipated at the venue
  • Ability to handle multiple events, projects, tasks, and other deadlines simultaneously

  • Ability to follow guidance while exercising good judgment, problem-solving, and initiative
  • Must organize and prioritize work to meet event deadlines, work effectively under pressure, produce accurate results, and remain flexible in a changing environment
  • Must meet the physical demands of the job
  • Must possess a valid California Driver’s License (DMV)

  Education & Experience:

  • High school graduate or GED certificate required
  • Associate’s or bachelor’s degree from an accredited college or university in event management, hospitality, sports management, or related field preferred but not required
  • 1+ years related experience and/or training or equivalent work experience preferred but not required
  • Customer service experience preferred but not required
  • Bilingual in Spanish preferred but not required

  Computer Skills:

  • Operate a personal computer using Windows, Microsoft Office, and other standard office equipment
  • Knowledge of event management programs, event diagramming programs, and other venue-related software
  • Must have strong computer skills and the ability to learn new software
  • AutoCAD experience preferred but not required

  Physical Demands:

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must occasionally lift and/or move up to 50 pounds

  • This position requires climbing, lifting, carrying, pushing, pulling, and stooping
  • May sometimes be required to work from heights and/or outdoors
  • Must be able to stand or sit for long periods of time

  Recruiter- Wendy Canahui

  ASM- Toyota-Arena

  4000 E. Ontario Center Parkway Ontario, CA. 91764

  
  Note
  The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
  ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor. Applicants who need reasonable accommodations to complete the application process may contact (909)244-5500 for further assistance.

• About the company

  ASM Global is a venue & event management company based in LA, specializing in managing stadiums, convention centers, theaters, and unique venues.

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