• Job Description

  Req#: 493613

  	Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities. For the 15th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?
  Our Service Excellence Philosophy:	At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience. Click here to learn more about our commitment to Service Excellence at Rollins College!
  Benefits & Perks:	15 Days - Paid Time Off (vacation, sick and personal time) 10 Days - Paid Holidays 5 Days - Paid College Closure Days Eligible for Medical, Prescription, Dental & Vision Insurance (within 30 days of hire) 100% Employer-Funded Health Reimbursement Account ($125+/month) 100% Employer-Paid Short & Long Term Disability Insurance Domestic Partner Benefits 11.5% Employer Retirement Contributions Discounted On-Campus Dining Meal Plans FREE On-Campus Parking FREE Access to Campus Amenities (gyms, pools, library, sporting events and more) FREE Full Tuition for Employees and their Families Pet Insurance 100% Employer-Funded Employee Assistance Program Flexible Spending Accounts Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching Plus More! Additional Perks: Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more) Free E-Training Courses & Professional Development Opportunities IT Software & Laptop Discounts (Apple, Lenovo, and more) College Bookstore Discounts Annual Service Awards & Recognition Programs Discover what it's like to live in Orlando: Live, Work, Play and Learn Plus More! Rollins offers a competitive salary, along with our generous benefits package! Click here to review our full benefits package.
  Job Summary:	The Event Coordinator oversees administrative functions of the department including daily scheduling, student event approvals, general event inquiries via the Event Management System (EMS) dashboard, phone, and email, and daily and weekly reporting to service providers. This position supports larger, campus-wide events as well as on-site support, sales, and business development for 1885 Events. The event coordinator assists with hiring summer conference coordinators and day-to-day operations of summer conferences. Essential Job Functions: College event scheduling and oversight including large student-driven events. Student event scheduling and policy oversight. General Rollins event inquiries via EMS dashboard, phone, and email. Daily and weekly setup reports sent to service providers. Scheduling assistance for specific Rollins departments, including: Rollins Museum of Art events (including rentals) Bach Festival Choir scheduling Event calendar oversight and training in coordination with the Communications and External Relations office Banner policy oversight and coordination. Parking reservations. Scheduling and Event Services website maintenance. Maintain and order office supplies. Assistant Wedding Chapel Supervisor with rehearsal and day of facility oversight. 1885 Events sales and business development support. Daily sponsored events that include distribution of event classification form, approval from corresponding Vice President, collection of forms, payments, and insurance. Filming and Commercial Photography contracting and staffing. Summer Conferences Assistant Manager – Assist with hiring of event staff and paperwork, and coordination of conference groups. Assist with staffing and support for large-scale Rollins and Presidential events, including Convocation and Commencements (3).
  Minimum Qualifications & Education:	One year of experience in the events industry. Computer skills: use of word processing, spreadsheets, and database systems. Possess a valid driver’s license, or ability to obtain a Florida driver's license within 30 days of accepting the job, and an acceptable Motor Vehicle Record is required.
  Preferred Qualifications:	Bachelor’s degree in a related field. Experience working in higher education. Knowledge of a college or university environment, departments, procedures, and policies. Knowledge of and/or experience working with EMS.
  Knowledge, Skills, & Abilities:	Strong skills in customer service and ability to communicate effectively both orally and in writing. Working knowledge of various office machines and computer software including web design, publisher, photoshop, and data/software integration. Ability to interact effectively with faculty, staff, students, and the public is strongly desired. Ability to use tact and good judgment in resolving work problems and dealing with the public, students, and staff. Ability to represent the college through events and summer programs. Organizational and time management skills. Maintain, update, and analyze files and records with a high degree of accuracy.
  Work Schedule:	The Event Coordinator is a full-time, 12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this role is Monday to Friday, 8:30 am to 5:00 pm*. *Flexible schedules or overtime may be required to meet the demands of the event calendars.
  Work Environment:	Campus-based, front-facing customer service position, working in an office environment. Regular use of a computer and databases. Position involves bending, lifting, and walking for extended periods.
  Instructions to Applicants:	To apply, please submit an online application and upload the following materials: Resume Cover letter (optional) **Applications will be accepted until February 27, 2024.**
  About Scheduling and Events Services:	Scheduling and Event Services is responsible for coordinating all resources needed for events on the Rollins College campus. Rollins College facilities and grounds are primarily designed and reserved for supporting the educational mission of the institution. Secondarily, Rollins College space is used to facilitate related activities of significant interest to the College. To learn more about the Scheduling and Event Services team, please click here!
  Diversity & Inclusion at Rollins:	Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here. Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.
  FLSA Status:	Non-Exempt
  Service Months:	12

• About the company

  Rollins College is a private liberal arts college in Winter Park, Florida.

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