• Job Description

  Req#: 224599

  Job Details

  Job Location: Main Location - San Francisco, CA

  Position Type: Full Time

  Salary Range: $34.66 - $37.13 Hourly

  Description

  Events Associate, Engagement Events

  Development Department

  Stewardship & Events

  Work Status:	Full-Time	FLSA Status:	Non-Exempt
  Location of Job:	Davies Symphony Hall San Francisco, CA	Hourly rate:	$34.66 - $37.13
  Schedule:	Hybrid	Regular Hours:	9 am-5 pm; intermittent evenings and weekends
  Reports To:	Associate Director, Engagement Events	Supervisory:	No

  ORGANIZATIONAL PROFILE

  The San Francisco Symphony is widely considered to be among the most artistically adventurous and innovative arts institutions in the United States, celebrated for its artistic excellence, creative performance concepts, active touring, award-winning recordings, and standard-setting education programs. In the 2020–21 season, the San Francisco Symphony welcomed conductor and composer EsaPekka Salonen as its twelfth Music Director and embarked on a new vision for the present and future of the orchestral landscape. This exciting artistic future builds on the remarkable 25-year tenure of Michael Tilson Thomas as the San Francisco Symphony’s Music Director. Tilson Thomas continues his rich relationship with the Symphony as its first Music Director Laureate. In their inaugural season together, Esa-Pekka Salonen and the San Francisco Symphony have introduced a groundbreaking artistic leadership model anchored by eight Collaborative Partners from a variety of cultural disciplines: Nicholas Britell, Julia Bullock, Claire Chase, Bryce Dessner, Pekka Kuusisto, Nico Muhly, Carol Reiley, and Esperanza Spalding. This group of visionary artists, thinkers, and doers joins with Salonen and the San Francisco Symphony to chart a new course of experimentation by collaborating on new ideas, breaking conventional rules, and creating unique and powerful experiences.

  The San Francisco Symphony presents more than 220 concerts and presentations annually for an audience of nearly 450,000 in its home of Davies Symphony Hall and through its national and international touring. A cornerstone of the organization's mission, the San Francisco Symphony's education programs are the most extensive offered by any American orchestra today, providing free comprehensive music education to every first- through fifth- grade student in the San Francisco public schools, and serving more than 75,000 children, students, educators, and families annually. The San Francisco Symphony’s recordings have won such awards as France's Grand Prix du Disque and Britain's Gramophone Award, as well as 16 Grammy Awards. San Francisco Symphony radio broadcasts, the first in the nation to feature symphonic music when they began in 1926, today carry the Orchestra's concerts across the country. In 2004, the SFS launched the multimedia Keeping Score on PBS-TV and online and in 2014, the San Francisco Symphony inaugurated SoundBox, an experimental performance venue and music series located backstage at Davies Symphony Hall. February 2021 saw the launch of SFSymphony+, the San Francisco Symphony’s on-demand video streaming service. For more information, visit sfsymphony.org.

  JOB SUMMARY

  The Engagement Events Associate (EEA) serves as a strategic support partner for the implementation, management, and execution of Events for the Development Department. The EEA reports to the Associate Director, Engagement Events (ADEE). The EEA will support the ADEE in organizing, producing, and managing best-in-class engagement opportunities, primarily for Symphony donors, members, and prospects, in response to each season’s repertoire and in alignment with the Symphony’s strategic plan leading to increased engagement and philanthropic support. Additionally, the EEA will support all fundraising events and coordinate other organizational events as needed.

  ESSENTIAL FUNCTIONS & RESPONSIBILITIES

  • With the support of the ADEE, support the creation and implementation of a best-in-class events program that engages current and potential donors. Ensure events represent the Symphony’s strategic mission, vision and values, and that themes, speakers, and programs feature a diverse and broad range of people and perspectives.
  • Help develop, manage and execute a calendar of over 60 engagement events annually, curated to engage various donor groups within the Symphony, from the Friends level ($75+) to President’s Tier ($100K+), Board of Governors, major donor prospects, Campaign donors, corporate and foundation partners, and legacy giving donors.
  • Collaborate closely with the ADEE to develop compelling and inspiring event programming and content that supports the organization’s mission and drives philanthropic impact.
  • Identify and engage guest speakers, SF Symphony leadership, guest artists, and members of the Orchestra to elevate event experiences.
  • Plan and execute assigned events throughout the season including but not limited to pre and post-concert receptions, open rehearsals, artist salons, seated dinners, and in-home events,
  • Prepare event briefing documents, talking points, bios and scripts with relevant content and logistical information for Leadership, relevant Board members, SFS staff, and musicians.
  • Manage timely event RSVP tracking and guest communications pertaining to donor events.
  • Manage calendar and scheduling of invitations, mailings, evites, and all engagement event communications.
  • In coordination with the Editorial and Creative Services departments, manage all digital and print event materials, including invitations, evites, web collateral, and other communications to Symphony guests and prospects.
  • Work collaboratively with other internal and external teams including Orchestra Personnel, Education, Operations, Patron Services, Artistic, and Marketing to meet engagement event objectives.
  • Partner with the ADEE in strategizing and executing various future campaign engagement opportunities.
  • Maintain a strong working knowledge of Symphony’s CRM donor database, Tessitura, to efficiently manage event processing, data maintenance, and provide exceptional donor service.
  • Regularly update event activity tracking in Tessitura while implementing best practices and creating efficiencies for data management.
  • Provide on-site event management for assigned events throughout the season.
  • Provide administrative support for fundraising events including Opening Gala, Lunar New Year, and Deck the Hall including but not limited to coordinating communications and collateral, organizing mailings, managing staff and crew meals, assisting event committees, and overseeing logistical tasks as assigned.

  • Manage other events and special projects as assigned.

  Qualifications

  
  

  MINIMUM QUALIFICATIONS

  • 3-5 years of experience in event management, preferably in a fundraising organization and/or in the cultural sector
  • Proven ability to manage various event components ranging from season planning to taking RSVPs
  • Strong organizational skills, with ability to work independently and manage highly detailed tasks .
  • Ability to handle multiple tasks and priorities, and meet deadlines in a high-volume, fast-paced environment.
  • Excellent communication skills, both written and verbal .
  • Ability to professionally and diplomatically communicate and interact with a wide variety of internal and external stakeholders
  • Proficiency with Microsoft Office including Word, Excel, and Outlook
  • Excellent discretion, judgment, tact, and diplomacy
  • Strong attention to details and ability to see the big picture
  • Solid knowledge and/or passion for orchestral music strongly preferred

  SUPERVISORY RESPONSIBILITIES

  None

  WORKING RELATIONSHIPS

  The internal and external constituents with whom this position most frequently interacts include:

  • Stewardship & Events team, broader Development team
  • Operations and Artistic Planning departments
  • Donors
  • Vendors

• About the company

  The San Francisco Symphony, founded in 1911, is an American orchestra based in San Francisco, California.

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