• Job Description

  Req#: 81288BR

  Job Summary

  Hybrid Opportunity: In-person presence required 2 times per week, remainder can be done remotely.
  
  Note: There will be a potential occasional need to be present at BCH in Oakland and at our Parnassus campus.
  
  The duration of this temporary role is 4 months in duration.
  
  Provides Project Management and senior-level support to the Executive(s). Provides administrative oversight for executives, including the coordination of communications and pertinent data. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.
  
  Responsible for managing, planning and high-level projects and system-wide initiatives in support of UCSF Health. Responsible for resolving complex and sensitive issues while remaining responsive to the varied and changing priorities of a high profile, dynamic and demanding environment. Under minimal direction, provides all assistance required. Manages responses on behalf of the executive to requests and inquiries from Campus and external constituents. Serves as a resource in response to concerns and/or questions that arise in the absence of the executives. Such concerns/issues are most often of a non-routine nature, requiring research, independent judgment and/or innovation to resolve. Must maintain a solid working knowledge of the organization, personnel, mission, and functions of departments which report to the executives and be able to respond to issues effectively and with minimal guidance. This is a high-level administrative position that functions with a high degree of autonomy, advanced service orientation, and attention to detail.
  
  The final salary and offer components are subject to additional approvals based on UC policy.
  To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
  Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
  For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
  To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
  

  Department Description

  UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

  Required Qualifications

  • 3-5 years of progressively responsible executive-level assistant experience.
  • Extensive experience in scheduling complex meetings involving multiple participants
  • Strong organizational and leadership skills to solve complex issues. Must communicate well and build and maintain a climate of trust. Must interact and negotiate in a professional manner with a variety of highly influential entities, the Chancellor and UCSF Health Leadership, major donors/members of the UCSF Foundation, Congressional and Legislative offices, UCOP, Deans, Department Chairs, Chiefs of Ambulatory Practices, Faculty, and Department and Clinical Managers
  • Ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision
  • Broad knowledge of UCSF Health operations, politically astute and organizationally savvy to confidently represent Administration
  • Demonstrated ability to be proactive; apply and implement creative solutions to complex problems
  • Ability to exercise good judgment to identify and handle sensitive and confidential issues and assignments with discretion.
  • Excellent interpersonal skills essential as well as excellent writing skills
  • Must be well organized
  • Proficiency PC Microsoft Word, EXCEL, PowerPoint Outlook and Visio are essential
  • Advising and counseling skills
  • Advanced service orientation

  Preferred Qualifications

  • Knowledge of medical center, campus or other academic medical center setting

  About UCSF

  The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

  Pride Values

  UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
  
  In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
  
  Join us to find a rewarding career contributing to improving healthcare worldwide.

  Equal Employment Opportunity

  The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

  Organization

  TEP

  Job Code and Payroll Title

  007385 EXEC AST 4

  Job Category

  Administrative Support, Temporary Employment

  Bargaining Unit

  99 - Policy-Covered (No Bargaining Unit)

  Employee Class

  Temporary Employment

  Percentage

  100%

  Location

  Hybrid, Mission Bay (SF)

  Shift

  Days

  Shift Length

  8 Hours

• About the company

  The University of California, San Francisco (UCSF) is a public land-grant research university in San Francisco, California. It is part of the University of California system and it is dedicated entirely to health science. It is a major center of medical and biological research and teaching.

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