• Job Description

  Req#: 25-01339
  JOB ID: TYARD1426211
  
  Job Title: Executive Administrative Assistant
  Location: Plano, TX 75024
  Duration: 12 Months
  
  Company Background:
  Our client, a major employer in the area, is looking for a Executive Administrative Assistant to be part of its team in its North American operations.
  
  Description:
  About the Role:
  
  We are seeking a highly organized and professional Executive Administrative Assistant to support a senior technology executive at Client's Plano Texas office. The ideal candidate will be adept at managing complex schedules, coordinating high-level meetings, and providing comprehensive administrative support in a dynamic technology environment.
  
  Key Responsibilities:
  
  1. Calendar Management:
  
  - Maintain and manage the executive's calendar with precision
  
  - Schedule and coordinate meetings, including 1:1s with team members, stakeholders, and other division leaders
  
  - Ensure the executive is well-prepared for all appointments and meetings
  
  2. Travel Arrangements:
  
  - Plan and book all travel arrangements, including flights, accommodations, and ground
  transportation
  - Prepare detailed itineraries and necessary travel documents
  
  3. Meeting Coordination:
  
  - Arrange and set up meeting rooms for key visitors and important gatherings
  - Coordinate audiovisual equipment and catering as needed
  - Greet and escort visitors from the lobby to meeting locations
  
  4. Expense Management:
  
  - Prepare and submit expense reports in a timely and accurate manner
  - Track and reconcile all business-related expenses
  
  5. Office Presence:
  
  - Maintain a flexible schedule to be present in the office when the executive is on-site (3-5 days per week)
  - Provide on-site support and manage in-person interactions and requests
  
  6. Stakeholder Liaison:
  
  - Act as a primary point of contact for internal and external stakeholders
  - Manage communication flow and prioritize inquiries directed to the executive
  
  Requirements:
  THIS POSITION WILL BE SUPPORTING 2 SENIOR EXECUTIVES IN PLANO TEXAS. This role will be a working 3-5 days in the office (aligned with the Executive's schedule).
  
  
  
  Qualifications:
  
  - Bachelor's degree preferred
  - 5+ years of experience as an executive assistant, preferably in a technology-driven environment
  - Exceptional organizational skills and attention to detail
  - Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint
  - Experience with travel booking systems and expense report software
  - Excellent written and verbal communication skills
  - Ability to handle confidential information with discretion
  - Proactive problem-solving skills and ability to anticipate needs
  - Flexibility to adapt to changing schedules and priorities
  - Knowledge of the automotive or technology industry is a plus
  
  Personal Qualities:
  
  - High level of professionalism and interpersonal skills
  - Ability to work independently and make decisions in the executive's absence
  - Calm under pressure and capable of managing multiple priorities
  - Discreet and trustworthy, with a strong sense of confidentiality

• About the company

  AVA Consulting is a Staffing Services company. Check in with us for your Contingent Labor or Full Time resource needs.

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