• Job Description

  Req#: 211573

  We have an outstanding Contract to Hire position for an Executive Administrative Assistant to join a leading Company located in the Salt Lake City, UT surrounding area.

  
  

  **US Citizenship is required.**

  **Candidate must have the ability to obtain and maintain a Secret Security Clearance.**

  
  

  Job Responsibilities:

  • Provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.
  • Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of the company in all interactions.
  • Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
  • Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
  • Serve as event planning/coordinator for multiple business events of varying size and nature.
  • Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of all interactions.
  • Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
  • Additional duties include providing telephone support, assisting with the preparation of company-wide communications, expense report preparation and completion, mail and paperwork distribution, filing, copying and other general tasks.
  • Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
  • Serve as event planning/coordinator for multiple business events of varying size and nature.

  
  

  Basic Hiring Criteria:

  • High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
  • Proficient in MS Office tools: Outlook, Excel, Word, OneNote, Teams and PowerPoint.
  • Ability to build and manage SharePoint sites.
  • At least 5 years of experience handling multiple simultaneous projects, and managing multiple tasks and deadlines in a fast-paced environment.

  
  

  Desired Qualifications:

  • Prefer a minimum of 10 years of prior experience working with senior executives.
  • A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
  • Good judgment and discretion in handling confidential information is of the utmost importance.
  • Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
  • Possess the ability to work well as a team and independently with minimal supervision.
  • Extremely organized with great attention to detail and excellent grammar skills.
  • The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
  • Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.
  • Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

  
  
  Job Requirements:
  
  

  VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

  
  

  To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

  
  

  The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

  
  

  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

• About the company

  Government Agencies: Our 50 years of experience working with government executive agencies is a testament to our ability to meet the complex security, compliance and technical needs of the industry. We understand and respond to the industry's changin...

Notice