• Job Description

  Req#: 826065

  WHO WE ARE:
  Texas Workforce Commission connects people with careers across the state. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St., Austin, Texas.

  TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.
  
  

  WHO YOU ARE:
  You are a highly motivated and detail-oriented Executive Assistant I that will support the Risk & Security Management (RSM) and Cybersecurity Departments within the Business Operations Division. This role is ideal for a proactive, collaborative problem solver who thrives in a fast-paced environment and excels at providing administrative support to executive-level staff. You have exceptional communication skills, strong organizational abilities, and the capacity to effectively multi-task.
  
  

  WHAT YOU WILL DO:
  The Executive Assistant I performs complex (journey-level) professional assistance work for the Directors in RSM and Cybersecurity. Work involves coordinating high-level administrative operations to include, managing calendars, routing email traffic, scheduling meetings, and making travel arrangements for staff. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
  
  

  YOU WILL BE TRUSTED TO:
  - Provide highly responsible administrative and technical assistance.
  - Respond to complex inquiries regarding program or administrative regulations, policies and procedures.
  - Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms.
  - Assist in compiling and analyzing data and reports.
  -Complete and submit travel forms for travel approval and reimbursement.
  - Advise and assist on high-level administrative matters and operations.
  - Interpret policies and procedures and make administrative recommendations and decisions.
  - Manage the Directors’ schedule to include calendar appointments, conferences, and travel activities.
  - Coordinate meetings and conference calls.
  - Organize and maintain administrative filing system.
  - Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries.
  - Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department units and managers.
  - Review, proofread, and edit department correspondence and documents.
  - Oversee or perform support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation.
  - Perform other duties as assigned.
  
  

  YOU QUALIFY WITH:
  - Five years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures.
  -Relevant academic credits may be applied toward experience qualifications for this position.
  
  

  YOU ARE A GREAT FIT WITH:
  - Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement.
  - Must demonstrate initiative and independent judgment, with critical analysis.
  - Multitasking, attention to detail, and accuracy are required.
  - Proficient user of personal computer and software applications such as Microsoft Office
  - Excellent interpersonal communication
  - Excellent writing and editing skills
  - Excellent organization, planning and problem-solving skills
  - Project management skills

  
  YOU GAIN:
  - A Family Friendly Certified Workplace.
  - Competitive salary: $4,700.00/month
  - Defined Retirement Benefit Plan
  - Optional 401(k) and 457 accounts
  - Medical Insurance
  - Paid time off, including time for vacation, sick and family care leave
  - Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
  
  

  Duty involves up to 5% travel within the state of Texas.
  
  

  VETERANS:
  Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
  
  

  HOW TO APPLY:
  To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or on Taleo.
  TWC is not considering applications from individuals who require sponsorship for an employment visa, including those currently on student or postgraduate visas.
  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.

• About the company

  Texas Workforce Commission (TWC) is the state agency charged with overseeing and providing workforce development services to employers and job seekers of Texas.

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