• Job Description

  Req#: D9482-ICB-5712TG?language=en&page=30&sort=publicationDateDesc

  Job summary

  NHS Buckinghamshire, Oxfordshire and Berkshire West ICB are seeking an enthusiastic individual to join our corporate governance team as an Executive Assistant to Chief Officers.

  Main duties of the job

  The overall objective of this role is to provide full administrative support along with three other Executive Assistant to our Chief Officer(s) with their day-to-day diary management and preparation of any documentation, papers and communications as required. There is significant stakeholder management involved in the role and an expectation to build networks across the system and partners.

  This role will also support cover, as required, on request of the Senior Corporate Office Manager or Director of Governance, the smooth running of the Corporate Office during periods of absence, which currently includes specific secretariat functions for our Board Committees and Senior Leadership Team.

  About us

  NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation responsible for planning and delivering health and care services for the communities of Buckinghamshire, Oxfordshire and Berkshire West.

  We work collaboratively with partner organisations including local government, the voluntary, community and social enterprise sector, and people and communities across the BOB Health and Care Integrated Care System (ICS).

  Our key priorities are to increase healthy life expectancy and reduce health inequalities for the 1.7 million people who live in our communities.

  We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates and from people with lived experience of disability, who we know are all under-represented in these important roles.

  Our Values are:

  Respectful we are inclusive

  Impactful we make a difference

  Integrity we are kind and fair

  Leadership we encourage leadership

  Collaborative we work together in a positive way

  Date posted

  04 February 2025

  Pay scheme

  Agenda for change

  Band

  Band 6

  Salary

  £37,338 to £44,962 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  D9482-ICB-5712TG

  Job locations

  Unipart Group Of Companies

  Garsington Road

  Cowley

  Oxford

  OX4 2PG

  
  

  Bath Road

  Reading

  RG30 2BA

  
  

  Job description

  Job responsibilities

  The Executive Office Assistant to the Chief Officer(s) will be supported and line managed by the Senior Corporate Affairs Manager and will work collaboratively to deliver a high quality, consistent, timely and supportive service to the Chief Officer(s) which may mean working flexibility outside of the specific roles and responsibilities as required to support broader projects.

  The role requires someone who is a confident written and verbal communicator and who has experience in supporting senior management dealing with sensitive and confidential information, escalating urgent matters in a considered and appropriate manner, as well as delivering full accurate administration which is not limited to, diary management, liaison with stakeholders, agenda setting, minute/note taking, maintaining action and decision logs and ensuring smooth running of Chief Officer(s) diary and associated meetings or forums.

  Support teams within BOB ICB to ensure that the portfolio of Chief Officer(s) tasks/projects is planned, managed and delivered effectively and in a timely manner, this often includes email communications and correspondence, and proof-reading documents prior to relevant Chief Officer or Chief Executive Officer (CEO) signature.

  Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.

  Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers as directed, and ensuring the management of specific tasks through to completion.

  Be a key member of the broader corporate governance team, this includes one off annual exercise gathering information for publication to support the organisations annual governance statement and/or annual report depending on Chief Officer(s) involvement, as well as supporting effective communication and stakeholder management, both internally and externally.

  The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

  The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

  Job description

  Job responsibilities

  The Executive Office Assistant to the Chief Officer(s) will be supported and line managed by the Senior Corporate Affairs Manager and will work collaboratively to deliver a high quality, consistent, timely and supportive service to the Chief Officer(s) which may mean working flexibility outside of the specific roles and responsibilities as required to support broader projects.

  The role requires someone who is a confident written and verbal communicator and who has experience in supporting senior management dealing with sensitive and confidential information, escalating urgent matters in a considered and appropriate manner, as well as delivering full accurate administration which is not limited to, diary management, liaison with stakeholders, agenda setting, minute/note taking, maintaining action and decision logs and ensuring smooth running of Chief Officer(s) diary and associated meetings or forums.

  Support teams within BOB ICB to ensure that the portfolio of Chief Officer(s) tasks/projects is planned, managed and delivered effectively and in a timely manner, this often includes email communications and correspondence, and proof-reading documents prior to relevant Chief Officer or Chief Executive Officer (CEO) signature.

  Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.

  Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers as directed, and ensuring the management of specific tasks through to completion.

  Be a key member of the broader corporate governance team, this includes one off annual exercise gathering information for publication to support the organisations annual governance statement and/or annual report depending on Chief Officer(s) involvement, as well as supporting effective communication and stakeholder management, both internally and externally.

  The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

  The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.

  Person Specification

  Qualifications

  Essential

  • Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
  • Further training or significant experience in management of administrative services or supporting change management processes.

  Planning Skills

  Essential

  • Skills for corporate administrative management or project management.

  Desirable

  • Previous experience in administrative project management and planning.

  Management Skills

  Essential

  • Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support.

  Experience

  Essential

  • Experience and understanding of evaluating and measuring the performance of corporate functions.
  • Experience in communications and stakeholder management.
  • Proficient in the use of Microsoft Office.

  Desirable

  • Comprehensive knowledge of project management and/or systems development.
  • Workforce development knowledge and experience.
  • Previous experience in similar role in public or private sector.
  • A good understanding of the health and social care environment and roles and responsibilities within it.

  Analytical

  Essential

  • Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend and appropriate course of action to address the issues.
  • Problem solving skills and ability to respond to sudden unexpected demands.
  • Strategic thinking ability to anticipate.
  • Attention to detail combined with the ability to extract key messages from complex analysis.
  • Independent thinker with demonstrated good judgement, problem-solving and analytical skills.

  Desirable

  • Takes decisions on difficult and contentious issues where they may be a number of courses of action.

  Communication skills

  Essential

  • Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
  • Evidence of success in efficient and effective provision of administrative support.
  • Skills for communication on complex matters and difficult situations, requiring persuasion and influence.
  • Skills for nurturing key relationships and maintaining networks.

  Person Specification

  Qualifications

  Essential

  • Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
  • Further training or significant experience in management of administrative services or supporting change management processes.

  Planning Skills

  Essential

  • Skills for corporate administrative management or project management.

  Desirable

  • Previous experience in administrative project management and planning.

  Management Skills

  Essential

  • Ability to engender trust and confidence and demonstrate integrity in the provision of advice and support.

  Experience

  Essential

  • Experience and understanding of evaluating and measuring the performance of corporate functions.
  • Experience in communications and stakeholder management.
  • Proficient in the use of Microsoft Office.

  Desirable

  • Comprehensive knowledge of project management and/or systems development.
  • Workforce development knowledge and experience.
  • Previous experience in similar role in public or private sector.
  • A good understanding of the health and social care environment and roles and responsibilities within it.

  Analytical

  Essential

  • Ability to analyse and interpret information, pre-empt and evaluate issues, and recommend and appropriate course of action to address the issues.
  • Problem solving skills and ability to respond to sudden unexpected demands.
  • Strategic thinking ability to anticipate.
  • Attention to detail combined with the ability to extract key messages from complex analysis.
  • Independent thinker with demonstrated good judgement, problem-solving and analytical skills.

  Desirable

  • Takes decisions on difficult and contentious issues where they may be a number of courses of action.

  Communication skills

  Essential

  • Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
  • Evidence of success in efficient and effective provision of administrative support.
  • Skills for communication on complex matters and difficult situations, requiring persuasion and influence.
  • Skills for nurturing key relationships and maintaining networks.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Buckinghamshire, Oxfordshire and Berkshire West ICB

  Address

  Unipart Group Of Companies

  Garsington Road

  Cowley

  Oxford

  OX4 2PG

  
  

  Employer's website

  https://www.bucksoxonberksw.icb.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Buckinghamshire, Oxfordshire and Berkshire West ICB

  Address

  Unipart Group Of Companies

  Garsington Road

  Cowley

  Oxford

  OX4 2PG

  
  

  Employer's website

  https://www.bucksoxonberksw.icb.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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