• Job Description

  Req#: 4484181

  Summary

  THIS POSTING MAY CLOSE AT ANY TIME ONCE A
  SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

  
  The Executive Assistant provides a wide variety of strategic, advanced management support and superior administrative services to the Criminal District Attorney (CDA) as well as members of the Executive Team that includes the Chief of Staff, Criminal Chief, Civil Chief, and Investigative Chief in a fast-paced, high-profile, and dynamic environment that is ever-evolving to stay in stride with changes in the Criminal District Attorney's Office. The Executive Assistant handles problems that may arise with the public and law enforcement agencies within Tarrant County, which includes municipalities and law enforcement agencies. The position requires the use of sound critical thinking and independent judgment, exercising professional discretion and confidentiality.

  
  

  Tarrant County employees enjoy superior health, retirement, and insurance benefits.
  For more information, please click on the link below:
  http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

  
  

  Essential Duties and Responsibilities

  1. Ensures effective and efficient operation of the Criminal District Attorney's daily schedule. Makes independent judgment calls in absence of the Criminal District Attorney based on knowledge, experience, and office policy and maintains confidentiality. Ensures compliance with applicable laws, statutes, regulations, and policies as they relate to actions directed by the Criminal District Attorney related to criminal law, compliance with the Brady list, death penalty cases, and CLE compliance.
  2. Conducts research for the development of executive initiatives and policy directed by the Criminal District Attorney that include but are not limited to criminal justice trends and best practices, planning processes and initiatives, and other analysis as directed. Researches and coordinates special projects with department heads and staff, organizations, and individuals.
  3. Acts as a liaison between the Criminal District Attorney, Executive Team, elected officials, civic leaders, department heads, Chiefs of Police, the general public, and all phases of government. Interacts with, advises, directs problem resolution, assists, and provides information on behalf of the Criminal District Attorney relating to inquiries from elected officials, other departments, government agencies, law enforcement agencies, and the general public.
  4. Performs administrative and executive secretarial duties for the Criminal District Attorney and Executive Team including maintaining executive calendars, scheduling appointments and speaking engagements, creating presentations and handouts, attending meetings, and taking meeting minutes. Coordinates travel and training arrangements and reimbursements for the Criminal District Attorney.
  5. Coordinates and oversees planning and implementation of special events, functions, forums, trainings, and meetings initiated out of the Criminal District Attorney's Office. Secures event location within or outside of County offices; schedules and invite attendees; and facilitates room setup, audiovisual needs, registration, food and refreshments, speaker presentations, handouts, travel, parking, etc. Monitors funds and budget for function.
  6. Prepares letters, emails, and reports relating to activities, correspondence, and special programs provided by the Criminal District Attorney's Office or staff. Edits, reviews, and compiles written reports and presentation materials for the Criminal District Attorney or office staff.
  7. Supervises support staff, approves time, and provides annual evaluation.
  8. Serves as "first contact" for many phone calls and walk-ins from the general public, directing them to the proper departments and contacts that meet their needs. Responds to difficult situations involving irate and hostile individuals; troubleshoots and collaborates to resolves basic problems and issues that arise.
  9. Provides personnel and recruitment support to the Chief of Staff and Business Office. Maintains the department hiring database and coordinates interviews and processing for new attorneys. Runs criminal history checks for applicants.
  10. Attends special meetings as needed to provide follow-up and requested information on items pertaining to the Commissioner's Court, special meetings and programs, board and commission directives, and law enforcement meetings. Provides assistance in order to record agenda and minutes of proceedings of meetings as needed. May attend meetings, provide staff support, and maintain records for Criminal District Attorney's special meetings, law enforcement agencies, and other boards or commissions as needed.
  11. Processes applications for Continuing Legal Education or CLE with the State Bar Association. Verifies the applications meet all parameters set by state law and guidelines. Maintains CLE documentation and files and completes state-required forms to receive CLE credit for the office-sponsored CLE. Arranges travel and accommodations for speaker.
  12. Attends meetings within the County and represents the Criminal District Attorney's Office at community meetings.
  13. Assists in the recommendation, administration, and monitoring of Prosecutor Office Apportionment funds administered by the Office of the State Comptroller Judiciary Section.
  14. Performs all other related duties involved in the operation of the business as assigned or required.

  Minimum Requirements

  NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.
  
  

  • Bachelor's degree or equivalent.
  • Three (3) full-time years office management, executive or administrative assistant, or related experience required.
  • Must obtain TLETS certification and be NCIC/TCIC certified within six (6) months of hire.
  • The position requires strong customer service skills, decision making skills, and the ability to exhibit initiative, follow-up, and follow through with commitments.
  • The ability to support and work in a team environment is a requirement.
  • Strong analytical writing skills to articulate complex ideas clearly and effectively and experience creating and presenting documentation and management reports are required.
  • Strong oral communication skills are necessary.
  • Must possess strong organizational and business/office management skills and knowledge of personal computers, word processing, publishing, web-based, and spreadsheet software as well as other office equipment.
  • Must have strong communication, customer service, and public relations skills; knowledge of business English; and the ability to communicate effectively verbally and in writing.
  • Ability to effectively deal with elected officials, County employees, law enforcement agencies, and the general public.
  • Must have the ability to work under pressure, multi-task, and adapt in a fast-paced, high-profile environment.

  
  

  If hired, you must provide proof of educational attainment at new hire processing

  Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

  Physical Demands and Work Environment & Other Requirements

  While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see near, sit, stand, stoop, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.

• About the company

  Tarrant County is located in the US state of Texas.

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