• Job Description

  Req#: 25027868

  Job Description:

  At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
  
  Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.
  
  Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
  
  At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
  

  Job Description:
  This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

  The Executive Assistant (EA) is part of the Global Human Resources organization and sits on the Executive Floor at 100 Federal Street in Boston, MA. The EA will support diverse administrative functions for a group of GHR professionals. Functions include: proactive calendar management for up to four executives, coordination of travel and meetings, processing of expenses, supply and facility management, onboarding/off-boarding employees, ordering necessary technology, creation and editing of presentations, supporting materials and reporting and special projects as needed.

  Required Skills:

  * 2-4 years administrative / business support experience

  * Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)

  * Proven experience managing multiple competing priorities simultaneously, strong prioritization and time management skills, self-directed, results-oriented

  * Experience with calendar management and expense reporting

  * Must have strong communication skills both oral (i.e. telephone, telepresence meetings, etc.) and written (i.e. e-mail, presentations, etc.), including the ability to explain results at a level that resonates across many different audiences within a virtual environment

  * Ability to proactively look for potential conflicts or issues and resolve

  * Strong attention to detail

  * Ability to prioritize and work well under pressure

  * Ability to obtain information in a timely and efficient manner

  * Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy

  * Strong relationship skills and ability to work with a variety of constituent groups

  * Ability to interface with Senior Executives

  Desired Skills:

  * BS/BA

  * Proficiency in Concur & Ariba systems

  * Proficiency in internal technology ordering systems

  * Knowledge of ACR system

  Responsibilities:• Communicates with executives and line management to gather and convey relevant information
  • Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
  • Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
  • Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
  • Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
  • Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
  • Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

  Skills:

  • Administrative Services
  • Attention to Detail
  • Customer and Client Focus
  • Planning
  • Prioritization
  • Adaptability
  • Collaboration
  • Event Planning
  • Problem Solving
  • Research
  • Facilities Management
  • Office Administration
  • Oral Communications
  • Recording/Organizing Information
  • Written Communications

  Shift:

  1st shift (United States of America)

  Hours Per Week:

  40

• About the company

  Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services.

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