Are you ready to walk through the door of opportunity? This is your season to embrace a new beginning! Every day is a chance to change your life.

The Savannah Fire Department is seeking a highly skilled, experienced Executive Assistant with experience supporting executives or management in an administrative capacity. Our ideal candidate is a customer-service focused industrious efficient, dynamic, and cooperative individual who can perform well while juggling multiple tasks with little to no direct supervision. The Executive Assistant serves as confidential Executive Assistant to the Fire Chief and may serve as primary administrative and confidential assistant to other executive management staff, providing efficient and effective administrative support.

Unlock the door to your new career as our new Executive Assistant, where every new opportunity offers new challenges that allows you to utilize your knowledge and experience.

Are you ready to take the next step and join our team?

We offer an excellent benefits package to include 12 paid holidays, medical/dental/vision insurance, wellness programs, education reimbursement, deferred benefit contribution plan and more!

Women, Minorities and Veteran are Encouraged to Apply!

As the Executive Assistant you will provide administrative support to the executive level leadership.

• Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, contracts, agreements, technical charts, tables and other specialized materials.
• Handles inquiries and requests from the public and other departments; provides general and specialized information regarding assigned functions that require the use of judgment, tact and sensitivity and the interpretation of policies, rules and procedures.
• Skillfully handles complaints and inquiries regarding department functions and responsibilities; researches and responds to requests or refers complaints and requests to other staff when warranted.
• Researches and collects financial, statistical, technical and specialized data from multiple sources for assigned research and special projects.
• Setup and maintains specialized office files; files letters, reports, personnel records and related technical information in the prescribed manner. Assembles information for others use.
• Tracks and process purchase requisitions, purchase orders and invoices on computer; assures that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices or inquiries from vendors, employees or others.
• Assist in the preparation of payroll by collecting timesheets and completing the department's timesheets for approval and forward to payroll.
• Prepares invoices for accounts receivable.
• Prepare various departmental reports that may include: Cost expense, Budget analysis, travel vouchers, personnel changes, modifications, requisitions for purchasing, work management programs for update of input, data, personnel, and equipment.
• Arrange meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
• Performs other related duties as assigned.

Bachelor's Degree in a business related field with three years of experience in office administration and/or office management or an equivalent combination of education and experience.

Desired competencies
Ability to handle confidential and sensitive information.
Establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
Ability to work well in teams and with internal customers (requires considerable tact and discretion).
Maintain tact and courtesy when interacting with the public and employees.
Experience in communicating and handling a variety of customer service issues.
Ability to function well in a high-paced and at times stressful environment. .
Ability to take initiative and have a strong sense of urgency.
Excellent time management skills with a proven ability to meet deadlines.
Excellent verbal and written communication skills.
Extremely proficient with Microsoft Office Suite (Excel, Word, PowerPoint).
Strong customer service skills with external and internal customers.

Work Location: 121 E Oglethorpe Av e Work Hours: 8 am - 5 pm, Monday - Friday
Additional Requirements
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

• Knowledge of generally accepted accounting principles.
• Knowledge of modern office practices and procedures.
• Knowledge of city policies and procedures.
• Skill in handling confidential matters.
• Skill in the operation of computers and other modern office equipment.
• Skill in interpersonal relations.
• Skill in oral and written communication.