• Job Description

  Req#: 285954

  Work Your Magic with us! Start your next chapter and join EMD Serono.

  Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

  United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

  This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

  Your Role:

  As the Executive Assistant (EA) to the President of Surface Solutions, a division of EMD, you will provide administrative and operational support to the President of a newly independent, mid-sized materials industry company with 1,200 employees across 20 countries. This role will ensure the President’s day-to-day activities run smoothly, including travel and calendar management, communications, meeting preparation and coordination, and strategic support. Additionally, the EA will provide secondary support to the leadership team as needed.

  This role is Remote with EST time zone work hours, and flexibility for after hours as needed.

  Key Responsibilities:

  Executive Support to the President:

  • Manage the CEO’s calendar, appointments, and travel arrangements efficiently.
  • Handle and prioritize incoming communications, emails, and correspondence.
  • Prepare reports, presentations, and briefing materials for meetings and engagements.
  • Ensure timely follow-ups on action items and key business priorities.
  • Act as the primary point of contact between the President and internal/external stakeholders.

  Leadership Team Support:

  • Provide scheduling and administrative support to the leadership team when required.
  • Assist in coordinating executive meetings, preparing agendas, and documenting key takeaways.
  • Support cross-functional collaboration between different departments.

  Meeting and Event Coordination:

  • Organize and manage executive meetings, board meetings, and company-wide events.
  • Handle logistics, venue bookings, and preparation of relevant materials.
  • Record and distribute meeting minutes and follow up on key action points.

  Office and Administrative Management:

  • Maintain confidential records and documents on behalf of the President.
  • Liaise with HR, Finance, and IT to ensure smooth administrative operations.
  • Manage special projects and initiatives assigned by the President.

  Communication and Relationship Management:

  • Serve as a liaison between the President and internal teams, board members, and external partners.
  • Handle sensitive and confidential information with the utmost discretion.
  • Foster a positive and professional company culture through strong communication.

  Minimum Qualifications:

  • Bachelor’s Degree in any discipline
  • 8+ years experience as an Executive Assistant in a corporate setting

  Preferred Qualifications:

  • Strong organizational and time-management skills with attention to detail.
  • Excellent communication skills in English; additional languages are a plus.
  • Proficiency in Microsoft Office Suite, calendar management tools, and virtual collaboration platforms.
  • Ability to handle complex, high-pressure situations with professionalism and discretion.
  • Located in Philadelphia with the ability to work onsite on occasion

  Pay Range for this position - $83,900 - $125,900

  Our ranges are derived from several sources, and largely reliant on relevant industry market data. Should we decide to make an offer, we will consider several factors, including but not limited to your location, skills, experience, career level, and other job-related factors. This role may offer the following benefits: medical, vision, and dental insurance; life insurance; disability insurance; a 401(k) matching program; paid time off; and paid holidays; among other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including, but not limited to, cash bonuses.

  
  What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
  
  Apply now and become a part of our diverse team!

  If you would like to know more about what diversity, equity, and inclusion means to us, please visit https://www.emdgroup.com/en/company/press-positions.html

• About the company

  Merck KGaA, Darmstadt, Germany, a leading science and technology company, operates across healthcare, life science and electronics.

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