• Job Description

  Req#: 31516365774
  Role: Executive Assistant
  
  Brand: skinbetter science
  
  Location: El Segundo, CA (3 days/week onsite)
  
  Reports to: Camille Levy- Global GM
  
  Divisional Overview:
  
  At Loreal DermatologicalBeauty (LDB), we make a difference to the lives of millions of consumers by improving the health and beauty of their skin, through every stage of life. Our brands (CeraVe, SkinCeuticals, La Roche Posay, Vichy and newly acquired Skin Better Science) lead the way in skincare innovation, offering safeand effective products and services that deliver on their promises. We invest heavily in research and development, and co-create our products with health professionals, scientists, and the 90,000 dermatologists we serve around the world. We also design connected beauty experiences, harnessing intelligent technologies to empower people to take control of their skin health.
  
  Our mission is to make a positive impact on people's lives. We are driven by human values of trust, respect, and authenticity. Our teams work in a dynamic, supportive environment and on meaningful projects that are changing the future of medical beauty.If you want to lead in innovation, technology, & research, and you care about collaborating with passionate colleagues, serving communities, & acting for the planet, please join us!
  
  Skin Better Science:
  
  In 2016, skinbetter science® set out to create a new paradigm in skincare, not only for patients, but for the physicians, nurses, aestheticians and surgeons who help patients achieve beautiful skin. Our award-winning products are backed by a diverse team with decades of experience in clinical research and development (in powerhouse products like Restylane® and Dysport®) and furthered by a continued commitment to the study of skincare science and the introduction of new technologies.
  
  In 2022 L'Oréal acquired Skin Better Science where it joined the dynamic LDB Division.
  
  Job Summary:
  
  Provide highly diverse administrative support for Global General Manager and her team for skinbetter science. This position involves everyday contact with high level personnel, necessitating the essential use of tact, diplomacy and sound judgment. Responsibilities include, but are not limited to, preparation of presentations (logistics and materials) to calendar & travel management and special project work as needed (team gathering organization, top management visit orchestration and management for e.g.).
  
  Responsibilities:
  
  • Manage daily schedules/calendars for GM.
  • Organize team meetings including management of attendees, booking location/AV equipment, and catering.
  • Draft internal and external memos, letters, agendas, meeting minutes and other general correspondence and distribute upon completion
  • Maintain executives' calendars, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues.
  • Plan and arrange international market integration & training visits:
    • Coordinate between country affiliate and GM to ensure all needs are met
    • Organize and communicate agenda of meetings/events, updating any changes to all participants
    • Schedule domestic travel, car service and hotel reservations (monitoring all necessary changes)
    • Plan group dinners (restaurant reservations & transportation)
    • Book meeting locations- organize AV equipment, catering, etc
    • Track expenses & charges to be billed back accordingly
  • Create and manage Purchase Orders for team. Work closely with project managers to ensure timely confirmation of Goods Receipt and payments and with Finance on proper budget coding.
  • Arrange and prepare all aspects of international and domestic travel itineraries, including passport and visas.
  • Organize, prepare and submit timely multiple Travel and Expense reports
  • Navigate company's resources and interface with various departments, on behalf of executives to collect information, respond to requests, and obtain services.
  • Establish and maintain organization of correspondence, documents and personal records.
  • Act of office manager for team: organize and coordinate all team meetings, monitor and maintain product inventory, order office supplies, etc
  
  Requirements:
  
  • Minimum 4 years' experience in an administrative support to senior level management in a corporate setting.
  • Computer skills including Word, Excel, Outlook, PowerPoint and excellent written and verbal skills.
  • Strong interpersonal skills and ability to work effectively with peers, managers, and executives
  • This position requires someone who possesses a high level of professionalism, can maintain confidential information and deal with senior level management (both US and International teams) with maturity.
  • Ability to work with complex issues/details and communicate them in a simple, straightforward manner
  • Ability to act and think independently with a high degree of professionalism and confidentiality
  • Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
  
  
  Salary Range: 92k-120k base salary + bonus

• About the company

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