• Job Description

  Req#: R-2023-468

  A great experience starts with you!

  Honda Center welcomes fans, performers, and athletes from around the globe. Our team members are an integral part of the event experience through their interactions with guests. Whether you’re looking to create a great guest experience at a concert, support business growth and development, work behind-the-scenes during an Anaheim Ducks game, or anything in-between, this is your opportunity to start the next chapter of your career story and help create a one-of-a-kind fan experience at Honda Center.

  Once you've had a chance to explore our current open positions, apply to the ones you feel best suit you, as an applicant, you can always see your application status in your profile.

  Job Title:

  Executive Assistant to the COO & CMO

  Pay Details:

  The annual base salary range for this position in California is $82,836 to $101,244 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

  We seek an experienced Executive Assistant to support the Chief Operating Officer (COO) and Chief Marketing Officer (CMO). This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the COO and CMO. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail.

  Responsibilities

  • Work as a team with the COO and CMO to provide administrative, operations, and project/initiative management assistance to support various departments within the organization

  • Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff

  • Answer and transfer phone calls, screening when necessary

  • Maintain filing systems and records as assigned, including digitally

  • Retrieve information as requested from records, email, minutes, and other related documents

  • Maintain calendars for the department and supported executives and other assigned leadership staff

  • Coordinate and schedule meetings, appointments, travel, and accommodations

  • Proofread legal documents and generate redlines and final formatted documents

  • Receive and transmit invoices from third parties and assist in tracking department expenditures

  • Gathers and analyses data housed in internal and external databases as requested

  • Draft internal and external communication and correspondence on behalf of the COO and CMO

  • Collaborate with other Executive Assistants to successfully coordinate projects and schedules

  • Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs

  • Create structure and focus for broad-reach ideas that the COO and CMO are exploring and promptly bring forth recommendations for action

  • Prepare agendas and schedules for meetings

  • Prepare and submit expense reports

  • Participate in special projects

  • Maintain the highest quality service standards working with internal/external partners

  • Maintain professionalism and strict confidentiality with all materials

  • Perform other related duties as assigned

  Skills

  • Bachelors degree in a related field preferred

  • Minimum 5 years of experience in an administrative role

  • Experience supporting an Executive is a plus

  • Excellent verbal and written communication skills

  • Excellent interpersonal and customer service skills

  • Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software

  • Excellent organizational skills and attention to detail

  • Basic understanding of clerical procedures and systems such as recordkeeping and filing

  • Able to work independently

  Knowledge, Skills, and Experience

  Education - Bachelors Degree

  Certifications Required – NA

  Experience Required - 5+ Year s

  This position is on-site

  JM2023

  Company:

  ocV!BE Sports & Entertainment, LLC

  Our Commitment:

  We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, medical condition or any protected category prohibited by local, state or federal laws. We are firm believers that diversity and inclusion among our team members are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

  If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

• About the company

  Honda Center stands as one of the premier entertainment and sports venues in the country. Opened in 1993, it is owned by the City of Anaheim and managed by Anaheim Arena Management, LLC. In addition to the NHL’s Anaheim Ducks, the arena is also home ...

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