This job is now closed
Job Description
- Req#: JREQ184450
Proactively manage, maintain, and organize complex executive calendars, efficiently prioritizing action items to help leaders keep organized and informed of meetings and events.
Oversee all aspects of complex travel arrangements incl. visas and fast entry programs, while ensuring compliance with travel guidelines and all regulated internal processes
Independently organize flow of work, prioritize tasks and activities and ensure that administrative functions are carried out in a timely and effective manner, exercising adaptability and flexibility in the face of changing priorities.
Prepare and process expense reports and outside services costs in compliance with company policies
Managing databases and filing systems, and general record keeping as required
Support with ad hoc projects and assignments
Serve as a point of contact internally and externally, applying confidentiality and tact in all forms of communications
Establish and maintain strong professional relationships with internal and external stakeholders, including leaders, other departments and other administrative professionals, to enhance collaboration and facilitate effective communication and swift problem-solving.
Assist leaders with German language interpretation and communication, particularly for external interactions and official documents
Offer innovative ideas to support company events and assist in their organization and delivery to strengthen culture and support business objectives.
Support coordinating multiple aspects of guest visits, such as organizing catering and local ground transportation for visitors
Assist in training and onboarding other administrative assistants
Provide vacation coverage for the other executive assistants when needed
Excellent prioritization skills
Demonstrates high level of interpersonal skills and professional acumen
Demonstrates a high level of planning and organization skills
Demonstrates excellent communication skills - fluent in English (both spoken and written); working knowledge of German an asset.
Proven ability to collaborate across multiple departments/organizations and ability to navigate in an enterprise and fast-paced environment
Manages highly confidential information using appropriate discretion
Interacts and coordinates effectively and professionally with senior leaders inside and outside of the company as well as all other internal and external visitors
Demonstrates ability to manage change, and adapt work style and processes according to the dynamic nature of the organization
Understanding of cultural differences
Manages multiple tasks in an environment of tight deadlines and high-quality standards
Exhibits a high degree of autonomy and decision-making discretion
Possesses strong computer literacy and proficiency in Microsoft Office Suite, with the ability to effectively leverage technology to support executive-level tasks, and a demonstrated ability to adapt to new technologies
Team-spirited, able to collaborate with the other assistants
Previous experience working for senior executives in an international corporate environment preferred
Hybrid Work Model: We’ve adopted a flexible hybrid working environment for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: two company-wide Mental Health Days Off; Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
Social Impact: Eight employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
Purpose Driven Work: We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
About the Role
Calendar and Travel Management
Administrative Operations
Communication and Relationship Management
Event Planning and Support
Team Collaboration, Support and Development
About You
Education
Completion of high school or secondary education required, additional university level courses, or secretarial/business school training, commercial apprenticeship with federal degree or advanced training desirable.
Knowledge and Skills
#LI-AB1
What’s in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
DISCLAIMER
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
About the company