This position is open to applications from Colorado state residents and non-residents. If you live outside of Colorado, you must move to Colorado before you can start in the position.

• This position is not covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill one or more positions.What You will Be Doing
This is not your traditional Executive Assistant position - it is a great opportunity for someone interested in transportation development, public policy and/or politics. This at-will, non-classified executive program assistant position provides professional and administrative support to CDOT’s Executive Office, directly serving the Executive Director and working closely with the Chief of Staff and other senior executives. You will manage the Executive Director’s dynamic and complex daily calendar and travel schedule, ensure participation from appropriate stakeholders at meetings and events and prepare materials and background information on various policies and projects. A high level of professionalism and confidentiality are required as well as excellent customer service, a positive attitude, and flexibility. This position will participate in development of presentations and remarks, set up and run tech for meetings and events, and research public policy to help inform executive decisions. This position also provides administrative support to the Executive Office by handling scheduling, phone calls, emails, correspondence, meetings, event planning, travel arrangements, expenditures, etc.

Major duties and responsibilities include, but are not limited to:

• Manage the Executive Director’s calendar and daily schedule; receive and approve requests for appointments, speaking engagements, conferences, etc. for the Executive Director, working closely with the Chief of Staff, Deputy Executive Director, Senior Advisor/Public Information Officer, and other executive staff; coordinate multiple schedules to ensure desired internal and external attendance at various meetings and events.
• Work closely with the Executive Management Team members to prioritize meetings and events for the Executive Director's participation; reschedule meetings on short notice based on changes in priorities and ensure appropriate communication with participants.
• Gather agenda items and take meeting notes; prepare documents and packets for review and approval for meetings; ensure meeting participants have all necessary materials and files prior to/during the meeting.
• Make travel arrangements for executive staff for meetings, conferences, events, etc.; prepare expense reports to reimburse personnel for travel required to perform their work or receive required training.
• Support statewide events and meetings requiring occasional overnight travel and evening work.
• Provide administrative support for the Executive Office including answering phone calls; writing correspondence; handling mail, email, and deliveries; monitoring the budget for the office, making notifications, etc.
• Write, review, and finalize reports, policy papers, proposals, and summaries for the Executive Office.
• Prepare presentations and remarks for public meetings.
• Establish and maintain effective working relationships with the Executive Management Team, Transportation Commissioners, CDOT staff, other agencies, and customers.
• Represent the Executive Director and CDOT through proper communications and relations with the general public, CDOT staff, legislative staff, Transportation Commissioners, the Governor's Office, and others.
• Assist with managing special projects, including planning the scope of work, establishing timelines, assigning tasks, producing output, monitoring progress, and then evaluating and presenting the final product to the Executive Management Team.
• Maintain a general understanding of CDOT priorities, strategic direction, and organizational structure.
• Participate in highly sensitive and confidential issues and must maintain confidentiality.
• Maintain a flexible and positive attitude and be a problem solver.
• Other job duties as assigned.

Work Environment:

• Primarily 8:00 am – 5:00 pm work hours, Monday-Friday, but flexible and centered on the Executive Director’s schedule.
• May be required to work evenings and weekends on an as-needed basis.
• Occasional travel to meetings, presentations, and training.
• Politically sensitive environment requiring confidentiality.
• It is preferred that incumbent be in the office at least four days a week with the option of working remotely one day a week. Such a hybrid arrangement will be evaluated quarterly to assure business needs are being properly met.

Minimum Qualifications

• At least four years of policy and legislative experience or administrative or program support experience.

OR

• A bachelor's degree from an accredited college or university.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Required to protect, assure the integrity, and maintain the confidentiality of any confidential or sensitive information or documents that are necessary in the course of your work, or that are inadvertently heard or seen. None of this information may be disclosed in any manner to any person or agency that is not entitled to receive it.
• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

• Demonstrated success with the duties listed in the Description of the Job section.
• Highest work/personal ethics and integrity; ability to maintain confidentiality.
• An interest in assisting with policy analysis, researching topics that impact an organization's operations, or assisting in managing projects.
• Must be detail-oriented, able to handle multiple tasks and prioritize, and be able to adapt to supporting executive staff with differing needs.
• Excellent customer service skills; ability to respond to citizens and customers with diplomacy, compassion, and professionalism.
• Excellent organizational skills with the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times.
• Experience working in a government setting.
• Experience managing a senior executive’s calendar with competing priorities,
• Familiarity with theories, principles, and best practices of public administration, government relations, and communications.
• Ability to work under tight deadlines and be adaptable to changing assignments.
• Ability to take initiative to solve problems in an innovative manner.
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments.
• Excellent interpersonal and relationship-building skills.
• Strong time and project management skills.
• Excellent reasoning, investigative, analytical, and problem-solving ability.
• Excellent facilitation, presentation, and communication skills, both written and oral.
• Ability to work effectively in both independent and team situations.
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com. Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erin Hardin at Erin.Hardin@state.co.us.

Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

ERIN (SAP #50003883/PCR #55824)