Avivo
Executive Project Manager
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Job Description
- Req#: 184537
- Support the CEO and executive team with scheduling, data gathering, meeting preparation, and day-to-day coordination
- Maintain confidential files, draft internal and external communications, and manage travel logistics
- Assist with internal reports, correspondence, and board meeting materials
- Coordinate leadership meetings, develop agendas, track follow-ups, and ensure organizational alignment
- Manage progress on “Rocks” and other strategic priorities
- Support an inclusive and accountable team culture
- Act as liaison between the CEO and external stakeholders, including the Board of Directors and community partners
- Assist with meeting planning, documentation, and strategic communication
- Lead or support high-impact projects and cross-functional initiatives
- Monitor milestones, resolve challenges, and report progress
- Bachelor's degree in business or related field, or 5–10 years equivalent experience
- 5+ years in executive support, project management, or operational leadership
- Strong communication and organizational skills
- Proficiency in Microsoft Office Suite
- Experience with EOS/Traction
- Prior nonprofit or mission-driven organization experience
- Project management or team leadership experience
- High level of discretion, adaptability, and initiative
- Comfortable managing multiple tasks and working with diverse teams
- Strong judgment, analytical thinking, and collaboration abilities
- Medica health plan
- Health Savings Account (HSA)
- Nice Healthcare: chat, video visits, and in-home primary care
- Dental plan
- Dependent Care FSA
- Basic Life/AD&D & Voluntary Life/AD&D
- Long-term disability
- Optional critical illness, accident, and short-term disability insurance
- 401(k) plan
- 10 paid holidays and generous PTO
Job Details
Job Location: 1900 Chicago Ave Minneapolis MN 55404 - MINNEAPOLIS, MNPosition Type: Full TimeEducation Level: High School Diploma/GEDSalary Range: $62544.00 - $78180.00 SalaryJob Shift: DayJob Category: AdministrationDescription
Join Avivo in Transforming Lives: Become an Executive Project Manager
Do you know, you have the power to change the course of someone’s life? Avivo employees do this every day, and we want you to join the team. At Avivo, our employees work with utter commitment to their clients, embracing the full person, believing in the dignity of all people.
ABOUT US
Avivo serves nearly 11,000 individuals annually, supporting their journeys to recovery, housing stability, and economic advancement. Since 1960, we’ve helped individuals and families overcome the complex barriers of poverty, homelessness, chemical addiction, unemployment, and mental health challenges. Our integrated, person-centered services in housing, treatment, education, and employment are rooted in dignity, curiosity, and radical welcome.YOUR ROLE
As Executive Project Manager, you will serve as a trusted partner to the President/CEO and a critical connector across our Executive Leadership Team. This is a highly visible and facilitative role—supporting strategic execution, driving organizational efficiency, and managing special initiatives. You’ll help bring our vision to life by managing EOS Traction (our operating system), streamlining board and stakeholder communication, and ensuring the CEO and leadership team are informed, organized, and ready to lead.KEY RESPONSIBILITIES INCLUDE
Operational & Administrative Support
Traction Planning & Execution (EOS)
Stakeholder & Board Engagement
Strategic Project Management
Qualifications
WHAT YOU OFFER
Required:
Preferred:
Additional Skills:
BENEFITS WE OFFER
How to Apply: If you are a dynamic, high-energy individual with a passion for making a difference in the lives of others, we encourage you to apply. Please submit your resume and a cover letter detailing your experience and why you are interested in this role at Avivomn.org.
Avivo is an equal opportunity employer. We recruit, hire, promote, and transfer qualified persons into all job classifications without regard to race, gender, religion, skin color, national origin, physical or mental disability, age, gender identity, sexual orientation, family or veteran status, or genetic information.
About the company
Avivo serves nearly 13,000 people each year through chemical addiction treatment, mental health services, housing & support services, career education, & employment services.