Description

Exhibitions and Publications Project Specialist

Reports to: Head of Exhibitions and Publications

Department: Collections, Exhibitions and Interpretation
Classification: Full-Time, Non-Exempt

Benefits: Full Museum Benefits

Schedule: M-F, 9-5

Salary: $23/hour

DMA Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.

The DMA will:

• Place art and our diverse communities at the center around which all activities radiate.
• Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
• Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.

Scope of Position

In collaboration with the Head of Exhibitions and Publications and the Exhibitions and Publications Coordinator, this position will ensure the delivery of all museum publications and brochures in alignment with deadlines and budgetary resources. This position serves as liaison and has direct oversight of outside contractors, editing, proofreading, and translating texts, and designing and producing books, brochures, and other printed matter. This role will manage the museum’s publication inventory. The role will also serve as a project manager on select exhibition and permanent collection activities, manage the tracking and distribution of exhibition proposals and venue packets, the CEI department ledger and invoicing, and provide administrative assistance to the Exhibition Management sub-team and Director of Collections, Exhibitions, and Interpretation.

Duties and Responsibilities:

• Provide project management for all exhibition and collection catalogs, brochures, and other special projects as assigned. Responsibilities include drafting budgets, convening and chairing meetings, producing production schedules, following up on deadlines, and materials, and providing project coordination to ensure that printed elements are published on time and budgets are not exceeded.
• Provide project management for select exhibition and collection projects. Responsibilities include drafting budgets, convening and chairing meetings, producing production schedules, following up on deadlines, and providing project coordination to ensure that exhibitions are delivered on time and budgets are not exceeded.
• Manage the publication schedule in collaboration with the Head of Exhibitions and Publications.
• Liaise with internal and external stakeholders to ensure that exhibition and publication project status is monitored regularly, all deadlines are met, and/or contingency plans are executed.
• Draft contracts with outside partners and contractors for exhibitions and publications, including but not limited to artists, venues, curators, designers, editors, indexers, proofreaders, translators, authors, contributors, printers, prepress firms, co-publishers, and distributors.
• Distribute publications to staff, and mail out copies to authors, venues, lenders, and other contributors in accordance with all agreements.
• Develop and manage exhibition and publication budgets by project, in coordination with the Head of Exhibitions and Publications and Exhibitions and Publications Coordinator; process invoices, track payments; and re-forecast expenses as needed.
• Serve as primary liaison with the Museum Store, Experience Team, and IT staff to promote Museum publications via the Store, website, and other areas.
• Oversee onsite and offsite inventory of publications, arrange for the storage of remaining publications, and remainder inventory as needed in consultation with the Head of Exhibitions and Publications.
• Apply for ISBN, Library of Congress Control Number (LCCN), permissions, grants, and copyrights as required for all applicable publications.
• Maintain accurate computer files for Publications and Exhibitions, using Museum file naming conventions, Teams, SharePoint, TMS, and backup systems to maintain and archive records
• All other duties as assigned.

Requirements Education, Knowledge, Skills, and Abilities:

• Bachelor’s degree required.
• Minimum of two years' experience working in an office environment.
• Strong administrative, project management, multi-tasking, problem solving, and analytical skills, including the ability to work proactively, and perform detail-oriented work with accuracy.
• Excellent written, verbal, and interpersonal skills for interacting with colleagues.
• Excellent computer skills with Office 365 applications, particularly Word and Excel. Experience with Teams, Planner, and TMS a plus.
• Interest in fine art and Art History, a plus.
• Experience in general museum practices, and accounting a plus.
• Knowledge of editorial English usage, grammar, punctuation, spelling, editing symbols and proofreading a plus.
• Ability to maintain strict confidentiality.

Our Core Values

• Act with Integrity: We are honest and ethical.
• Build Inclusivity: We create spaces where everyone can feel like they belong.
• Communicate Respectfully: We listen intentionally and advocate for diverse perspectives.
• Embrace and Drive Change: We are innovative, creative, and solutions driven.
• Foster Connections: We collaborate around shared goals.
• Maintain Balance: We encourage ourselves and each other to reflect and recharge.
• Remain Curious: We pursue personal and professional learning.

Equity, Diversity, and Inclusion?

The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally.

Equity

Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all.

Diversity

Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity.

Inclusion

We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture.

EOE

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. ?

Requirements