• Job Description

  Req#: EXHIB001352

  Department: Collection Management

  Employment Type: Part Time, Temporary, January -June 2024

  Salary or Hourly: Hourly 18-20 hours a week

  Salary: $14.00

  Overview

  This internship will work directly with the Registrar of Exhibitions and the Assistant Registrar for Exhibitions. The internship will be assisting the department with registration-related logistics of the artwork displays and exhibitions at the Indianapolis Museum of Art. The internship will support a broad range of registration functions including but not limited to; organizing cross-departmental exhibition files and artwork rotation files, including incoming artwork loan files, updating exhibition records in the collections management database (EMu), digitization of receipts and checklists, and filing paperwork. The intern will also be involved in exhibition preparation including condition reporting, installation logistics, and incoming loans.

  Responsibilities

  • Work with the Registrars on museum exhibition preparation, including exhibition installations and deinstallations, artwork rotations in the galleries, and public installations.
  • Update and justify project paper records with the museum’s collection database (EMu), including museum rotations, exhibitions, and public installations.
  • Digitize and enter historical receipts and exhibition checklists into the collections management database (EMu).
  • Research historical paperwork and documentation for internal and traveling exhibitions with the museum’s exhibition archive.
  • Organize the cross-departmental exhibition files, including incoming artwork loan files, condition reports, installation designs, and education files.

  Other duties may be assigned. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Required Skills

  • Must maintain confidentiality and discretion with the Museum’s collection and information in Registration files and the collection management database (EMu).
  • Possess strong computer skills and proficiency in the use of software programs used by the Registration Department including, but not limited to Word, Excel, Teams, and Outlook.
  • Perform general administrative duties such as preparing paperwork, filing, and copying.
  • Complete projects and basic research as assigned.
  • Possess excellent organizational, interpersonal, and communication skills.
  • Be detail-oriented with strong attention to accuracy.

  Education and/or Experience

  This internship is open to all active university students in the Indianapolis area. Any coordination with the university for class credit will be the responsibility of the intern.

  Physical Demands of Work Environment

  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical Demands: While performing the duties of this job, this position is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. This position must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. While performing the duties of this job, this position is occasionally exposed to outside weather conditions and sometimes will be expected to travel within the business day or over a period of days. The noise level in the work environment is usually moderate.

• About the company

  See inspiring works of art in the Indianapolis Museum of Art, stroll through lush gardens with a drink, and discover a 100-acre nature park. #DiscoverNewfields

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