• Job Description

  Req#: C9186-25-0918?language=en&page=49&sort=publicationDateDesc

  Job summary

  An opportunity has arisen for a Facilities Admin Assistant to assist in the effective provision of Administration Services within Facilities at various Nottingham site. The role requires an enthusiastic, organised and well motivated individual, with previous admin experience desirable but not essential.

  This 15 hour position working a Monday and Tuesday.

  Please note that this post does not meet the pay level required for a Skilled worker visa.

  Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

  Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

  Main duties of the job

  You will be part of the Facilities Team ensuring a high-quality and efficient administration service is provided.

  The role requires someone who has the ability to prioritise and work on their own initiative.

  About us

  #TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

  We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

  We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

  The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

  The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

  Details

  Date posted

  01 August 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £24,465 a year Per annum (Pro rota for part time)

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  186-960-25-CS

  Job locations

  Duncan Macmillan House

  Porchester Road

  Nottingham

  NG3 3AA

  
  

  Job description

  Job responsibilities

  General Admin duties including electronic filing, processing invoices and ordering of items, typing, scanning, inputting onto electronic systems, staff training, arranging and coordinating meeting, room bookings, producing a monthly newsletter ensuring all work is carried out accurately and in a timely manner.

  Job description

  Job responsibilities

  General Admin duties including electronic filing, processing invoices and ordering of items, typing, scanning, inputting onto electronic systems, staff training, arranging and coordinating meeting, room bookings, producing a monthly newsletter ensuring all work is carried out accurately and in a timely manner.

  Person Specification

  Qualifications

  Essential

  • Good general education, GCSE or equivalent

  Training

  Essential

  • RSA II or equivalent experience
  • Apprenticeship Level 2 Business Admin or equivalent experience

  Desirable

  • Apprenticeship Level 3 Business Admin or equivalent
  • DSE Training

  Experience

  Essential

  • Experience in providing an efficient Administration service
  • Experience of using Microsoft Office packages, computer programmes, i.e. graphics, tables, and to produce and present accurate documentation to a high standard
  • Experience in dealing with people to maintain a high level of customer service
  • Experience of working without supervision and independently
  • Ability in prioritising and organising workloads at required deadlines

  Knowledge

  Essential

  • Working knowledge of Microsoft packages
  • Some knowledge of personnel issues and employment, recruitment processes

  Desirable

  • Awareness of Trust polices, procedures
  • Knowledge understanding of the range of Facilities Services, Catering, Portering, Domestic

  Values and Behaviours

  Essential

  • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
  • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

  Person Specification

  Qualifications

  Essential

  • Good general education, GCSE or equivalent

  Training

  Essential

  • RSA II or equivalent experience
  • Apprenticeship Level 2 Business Admin or equivalent experience

  Desirable

  • Apprenticeship Level 3 Business Admin or equivalent
  • DSE Training

  Experience

  Essential

  • Experience in providing an efficient Administration service
  • Experience of using Microsoft Office packages, computer programmes, i.e. graphics, tables, and to produce and present accurate documentation to a high standard
  • Experience in dealing with people to maintain a high level of customer service
  • Experience of working without supervision and independently
  • Ability in prioritising and organising workloads at required deadlines

  Knowledge

  Essential

  • Working knowledge of Microsoft packages
  • Some knowledge of personnel issues and employment, recruitment processes

  Desirable

  • Awareness of Trust polices, procedures
  • Knowledge understanding of the range of Facilities Services, Catering, Portering, Domestic

  Values and Behaviours

  Essential

  • All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
  • All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Nottinghamshire Healthcare NHS Foundation Trust

  Address

  Duncan Macmillan House

  Porchester Road

  Nottingham

  NG3 3AA

  
  

  Employer's website

  https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Nottinghamshire Healthcare NHS Foundation Trust

  Address

  Duncan Macmillan House

  Porchester Road

  Nottingham

  NG3 3AA

  
  

  Employer's website

  https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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