• Job Description

  Req#: 11339

  Job Summary

  Provides administrative support to non-executive employees or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Serves as backup for Front Desk.

  Essential Duties

  • Performs general office duties such as maintaining inventory and ordering supplies, maintaining records and files, processing invoices, and keeping supply closets and common areas clean and organized. Provides overall administrative support for the team.
  • Files and retrieves documents, records, and reports. Processes documents to update and maintain files and records; i.e. phone and address lists, distribution lists, etc.
  • Greets guests in a professional, friendly, hospitable manner. Answers electronic communications and phone calls, and directs calls to appropriate parties or takes messages. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
  • Composes, formats and types routine correspondence.
  • Receives sorts and forwards incoming mail. Coordinates the delivery of express mail services (FedEx, UPS, etc.).
  • Puts together files for business documents for each assigned project. Assists with bid proposal books for sales and estimating. Obtains plans & specifications for jobs as requested. Assists with completing project closeout documents including O&M.
  • Prepares agendas and supporting meeting handouts.
  • Prepares and codes invoices, completes expenses reports, letters and other documents using word processing, spreadsheet, database, or presentation software. Assist with petty cash activity. Completes expense report preparation.
  • Responsible for the function of timekeeping and system entry.
  • Perform other duties as required.

  Minimum Requirements

  • Must be Bilingual (Spanish)
  • High School Diploma or equivalent
  • 2-5 years of experience
  • Must have demonstrated proficiency with Microsoft Suite such as Outlook, Word, PowerPoint, OneNote, Excel

  TDIndustries is an Equal Opportunity Employer. TDIndustries recruits qualified applicants and advances in employment its employees without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. EOE Minorities/ Females/ Protected Veterans/ Disabled

• About the company

  From design and engineering, to commercial construction management to facility services such as HVAC, mechanical, electrical & plumbing, TDIndustries has total lifecycle solutions.

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