• Job Description

  Req#: R-15776

  Current employees: Please apply through the employee portal to be considered for this opportunity.

  Pay Range:

  $32.85 - $40.27 Hourly

  Department:

  Department of County Assets (DCA)

  Job Type:

  Limited Duration

  Exemption Status:

  United States of America (Non-Exempt)

  Closing Date (Open Until Filled if No Date Specified):

  September 20, 2024

  
  The Opportunity:

  This work matters:

  Multnomah County’s Facilities and Property Management Division (FPM) is seeking a Facilities Project Assistant (Facilities Specialist 1) to join the Library Capital Bond Program team in a limited duration assignment. Limited Duration Assignments (LDA) are expected to last up to two (2) years, but may end sooner. This position plays a vital role in supporting project managers during all phases of project planning, design, construction, owner occupancy activities, and close out.

  The Facilities Project Assistant will coordinate furniture, fixtures, and equipment installation, track project budgets and schedules, and support project managers with occupancy activities and project close out. The ideal candidate will have some project management experience, strong communication skills and experience working on project teams. You should have great organization and time management skills, be self-driven and have the ability to collaborate with multiple internal and external stakeholders on a variety of projects.

  Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our website . This position also is eligible for overtime pay.

  Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.

  Essential Job Duties:

  • Provide support to project managers for project development, planning, design, construction, and close out.

  • Assist with onsite verifications of equipment and layouts.

  • Track information for project budgets and schedules.

  • Gather project planning information from various sources including existing databases, online research, historical studies, and surveys.

  • Coordinate Fixture, Furniture, and Equipment (FF&E) installation and move in schedules with clients in county-owned or leased facilities.

  • Assist with furniture quote review, order placement, and invoice reviews.

  • Coordinate furniture installation and relocation of equipment, work stations, and staff.

  • Develop and update existing furniture quantities and locations.

  • Perform field measurements and site verifications.

  • Perform touring sites with vendors.

  • Document existing furniture quantities and locations.

  • Create presentation materials for surplus and donation efforts.

  • Document furniture and equipment donation, including sustainability efforts.

  • Create graphic elements for reports and presentations, and write narrative materials for client meetings.

  To Qualify

  We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

  Minimum Qualifications/Transferable Skills*

  • An associate's degree and up to one (1) year of experience that demonstrates the ability to perform the duties of the position. Equivalency 2-3 years of qualifying training and/or experience. (Additional experience will be considered as a substitute for education.)

  • This position requires a valid driver license.

  Preferred Qualifications:

  • Experience with project management

  • Experience with software programs Bluebeam, Smartsheet and Google Suite

  • Ability to read floor plans, especially related to furniture for placement and verification of billings.

  • Demonstrated strong communication skills

  Teleworking: At this time, this position is designated for “Hybrid Telework,” meaning you will be working onsite a minimum 40% of the time, and remotely (from home) at other times. The designation of Hybrid Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.

  Screening and Evaluation

  The Application Packet:

  • A completed online application.

  • A resume including the following information for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities.

  • A cover letter detailing how your experience and training qualifies you for this role. Please be specific about your experience as it relates to the Essential Job Functions listed above, as well as the scope of the space and asset planning projects you have managed.

  Note: The application, resume and cover letter should demonstrate your work experience/skills and how they relate to those shown in the Essential Job Functions and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored to determine your eligibility for an interview.

  The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.

  • Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.

  • Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.

  ADDITIONAL INFORMATION:

  This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

  Type of Position: This hourly union-represented position is eligible for overtime.

  Location: 501 SE Hawthorne Blvd, Portland, OR 97214

  Schedule: Monday - Friday 8:00am - 4:30pm. There is some flexibility with the start and end times and a possibility of a 9/80 or 4/10 schedule.

  
  Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

  We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

  Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

  Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

  Questions?

  Recruiter:

  Lew Wilson

  Email:

  lew.wilson@multco.us

  Phone:

  +1 (971) 3785601

  Application information may be used throughout the entire selection process. This process is subject to change without notice.

  Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

  Job Profile:

  6010 - Facilities Specialist 1

• About the company

  Multnomah County /mʌltˈnoʊmə/ is one of 36 counties in the US state of Oregon.

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