• Job Description

  Req#: 504846

  Population Reference Bureau (PRB) is seeking a Finance and Administration Officer to support general and project operations in our Nairobi, Kenya office. This is a full-time (35 hours/week) position.

  Primary Responsibilities

  • Oversee and support monthly bank account and petty cash reconciliations. Ensure proper expense coding and supporting documentation.
  • Analyze and monitor spending for PRB Kenya. Prepare and submit cash replenishment requests as necessary.
  • Provide financial and compliance oversight for projects funded by USAID and other donors, including projects run out of the US office (this should not affect working hours). Responsibilities include cost-share tracking, overseeing VAT reimbursements, invoicing, and budget monitoring.
  • Review travel expense reports, consultant invoices, other payment requests for accuracy and compliance with USAID and PRB rules, regulations, and policies.
  • Prepare, review, and/or execute payment transactions.
  • Manage the procurement of hotels, supplies, consultants, and other vendors in compliance with PRB and funder policy.
  • In coordination with PRB’s legal representative, ensure PRB remains in compliance with legal requirements for its branch office, including filing of annual tax returns and notices with Kenyan government authorities.
  • Maintain audit-ready electronic and hardcopy records.

  This position reports to the Senior Program Finance and Operations Manager (based in Washington, DC) with a dotted line to the Country Director.

  Qualifications

  • Bachelor’s Degree in accounting, finance, or related field preferred.
  • At least 5 years of relevant experience.
  • At least 3 years of experience in the international development sector.
  • Knowledge of and experience with Uniform Guidance, USAID Standard Provisions, USAID cooperative agreements, and related subjects.
  • Attention to detail and professional integrity are critical.
  • Excellent interpersonal skills and ability to work with a team.
  • Demonstrated ability to work proactively and independently, prioritize tasks, and meet competing deadlines.
  • Strong written and verbal communication skills.
  • Experience with Microsoft Excel required. Experience using Salesforce is a plus.

  This is a hybrid position. Some in-office presence will be required to accomplish tasks.

  
  

  PRB is an equal opportunity employer.

• About the company

  The Population Reference Bureau is a private, nonprofit organization specializing in collecting and supplying statistics necessary for research and/or academic purposes focused on the environment, and health and structure of populations.

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