• Job Description

  Req#: 0127285

  • Great opportunity for a Finance and Administrative Officer to provide support across the Operations Team at the United States Studies Centre (USSC)

  • Full-time, 2-year fixed term contract (hybrid working arrangements)

  • Base Salary $72,000 - $82,000 + 11.5% superannuation.

  About the United States Studies Centre (USSC)

  The United States Studies Centre (USSC) at the University of Sydney is a globally respected research hub, dedicated to delivering independent, non-partisan analysis of American foreign policy, technology, economics, politics, and culture. We serve as a national resource, enriching Australia’s understanding of America’s evolving dynamics and their implications for our alliance.

  Our mission is clear: to uncover insights that matter — empowering policymakers, businesses, scholars, students, and the public with rigorous research and innovative solutions.

  Click here to learn more about the United States Studies Centre's mission .

  About the opportunity

  We’re seeking a Finance and Administrative Officer to play a vital role in supporting the Centre’s financial, HR, and operational functions. In this diverse and rewarding position, you’ll be a key point of contact for staff and external stakeholders, providing guidance on finance, HR, facilities, meetings, and travel.

  This is your opportunity to leverage your expertise, problem-solving skills, and initiative to deliver impactful outcomes in a dynamic, collaborative environment.

  Reporting to the Finance Manager, your key responsibilities will be to:

  • manage billing, accounts receivable/payable, credit card reconciliation, and procurement processes

  • maintain accurate financial records, including account reconciliation and audit preparation

  • assist in preparing General Ledger reconciliations and processing monthly/yearly journals.

  • support the drafting of grant, sponsorship, and partnership agreements

  • oversee budgets, allowances, and key financial registers

  • provide general administrative and operational support

  • prepare employment, affiliation, and contractor agreements, as well as casual academic schedules

  • facilitate recruitment, onboarding, and offboarding processes for employees, fellows, volunteers, and affiliates

  • ensure effective coordination of WHS inductions.

  About you:

  • qualifications in Finance and/or HR or equivalent experience gained through education, training, and hands-on roles

  • exceptional verbal and written communication skills, with a customer-focused approach to handling diverse enquiries

  • the ability to work independently and collaboratively, exercising sound judgment to navigate day-to-day challenges

  • meticulous attention to detail, ensuring accuracy and consistency in all tasks

  • strong critical thinking skills, with the ability to prioritise effectively during peak periods

  • working knowledge of higher education institutions or think tanks (highly desirable).

  For a copy of the position description, please follow this link: Finance and Administration Officer

  Benefits of working with us

  In addition to an attractive salary and superannuation, the Centre provides a range of benefits including:

  • Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities

  • Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave

  • Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University

  • Professional development allowance, plus a range of training and development opportunities provided by the University

  • Salary packaging for motor vehicles, laptops and superannuation

  • Staff discounts on selected bank products and health insurance

  • UniSuper superannuation advice, seminars and financial advisers

  • Discounted rates to Uni sport and fitness centres

  • Free annual flu vaccinations

  • Free counselling through the Employee Assistance Program (EAP) service

  • Discounted veterinary services for pets of staff

  • Free access to the University library.

  About our Culture

  The Centre recently won X-Ref Awards for “Best Workplace” and “Culture Change”. The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly.

  Sponsorship / work rights for Australia

  Please note: Visa sponsorship is not available for this position.

  How to apply

  We do not accept email applications. Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

  If you have any questions about the role, wish to have a confidential discussion, or if you require reasonable adjustment or support filling out an application, please contact the United States Studies Centre Finance team: ussc.finance@sydney.edu.au

  Applications Close

  Sunday 09 February 2025 11:59 PM

• About the company

  The University of Sydney is an Australian public research university in Sydney, Australia.

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