• Job Description

  Req#: E0136-24-0052?language=en&page=154&sort=publicationDateDesc

  Job summary

  We have an exciting new opportunity to work across 3 Primary Care Networks in Tower Hamlets, this presents a fantastic growth opportunity for a junior Finance professional looking to take the next step in their development.

  You will work closely with the Finance Manager, working across Primary Care Networks 6, 7 and 8, in order to deal with the increasing financial complexities and demands of Primary Care Networks. Each of the networks are independent limited companies, with two being CICs.

  As a Finance Assistant, you will be a key member of the team who will be required to work on varied tasks across each company, working on your initiative as you balance the demands and manage relationships and expectations of various stakeholders.

  The post holder will be based remotely, but due to the nature of the role, may be asked to attend Network sites across all three Networks where required.

  We reserve the right to close this vacancy early if we receive sufficient applications for the role.

  Main duties of the job

  • To provide support and assistance to the Finance Manager in the day-to-day management of the finance function for Network 6, 7 and 8
  • To complete day-to-day financial processing, including invoices, filing and general bookkeeping tasks.

  • To assist the Finance Manager in all monthly, quarterly, and year-end processes.

  • To ensure financial records and transactions are kept up to date and perform routine calculations.

  • To answer and deal with finance related queries and requests from stakeholders in an effective manner.
  • To assist the Finance Manager in process improvement, implementation, and development of the Finance functions for all three networks.
  • To work on own initiative as well as within a team environment, including liaising with various GP practices and the wider Network team.

  About us

  Tower Hamlets GP Care Group (The Care Group) was incorporated as a community interest company limited by shares in September 2014. Every general practice in Tower Hamlets owns one share of £1. The Care Group was formed to manage borough level contracts on behalf of the practices, deliver primary care led services and support general practices, and to be the provider voice of primary care in the wider health and social care system.

  Read up more about Tower Hamlets here: http://www.towerhamlets.is/

  The Care Group is also a member of Tower Hamlets Together, a place-based integrated partnership, which includes Bart's Health, East London NHS Foundation Trust, the London Borough of Tower Hamlets and the Council for Voluntary Services.

  The key priorities for the Care Group are:

  • Innovation and support for primary care
  • Being a great place to work
  • Integrating primary and community care
  • Providing of high-quality cost-effective care to local people
  • Influencing improvements in health outcomes

  Date posted

  07 June 2024

  Pay scheme

  Other

  Salary

  £28,063 to £34,098.05 a year Depending on Experience.

  Contract

  Permanent

  Working pattern

  Full-time, Flexible working, Home or remote working

  Reference number

  E0136-24-0052

  Job locations

  Island Health

  145 East Ferry Road

  London

  E14 3BQ

  
  

  Job description

  Job responsibilities

  1. Ensure that financial records are kept up to date and accurate for all three Networks, which will involve the use of QuickBooks and Xero accounting software

  2. Complete all day-to-day financial processing of posting invoices, invoice generation, credit card receipts, expenses claims, remittance advice, and various other tasks

  3. Maintaining the petty cash tin, petty cash receipts and reconciling cash handovers

  4. Assisting the Finance Manager for monthly, quarterly, and year-end processes, including journal entries reconciliations and adjustments

  5. Reviewing and managing all payables and receivables, including chasing of suppliers and customers

  6. Providing assistance and support to the Finance Manager in preparation of annual financial statements and management accounts

  7. Perform routine calculations to produce analysis and reports as requested by Finance Manager and collect data for various financial spreadsheets

  8. Maintain financial spreadsheets and databases as required by Finance Manager

  9. Reviewing, verifying and matching costs and transactions against budgets, forecasts and reconciliations

  10. Maintain an orderly filing system for easy access of information for financial queries and audits as required

  11. Ensure all filing and virtual filing of all records is maintained, with accurate and timely uploads on Network SharePoints and Accounting Software

  12. Answer questions and provide assistance to the wider Network team, Practice Managers and other Partners Agencies

  13. Analyse and investigate discrepancies and make adjustments where possible

  14. Analyse and extract data and reports for Network teams as required

  15. Suggesting changes or improvements to increase accuracy, efficiency and cost reductions

  16. Completing various submissions where required by Finance Manager

  17. Liaise and develop relationships with external stakeholders (GP Federation, NHS ICB, etc.)

  18. Attending Network finance meetings and assisting with minute taking and action notes

  19. Undertake any other ad-hoc general duties as required and agreed with Finance Manager

  Job description

  Job responsibilities

  1. Ensure that financial records are kept up to date and accurate for all three Networks, which will involve the use of QuickBooks and Xero accounting software

  2. Complete all day-to-day financial processing of posting invoices, invoice generation, credit card receipts, expenses claims, remittance advice, and various other tasks

  3. Maintaining the petty cash tin, petty cash receipts and reconciling cash handovers

  4. Assisting the Finance Manager for monthly, quarterly, and year-end processes, including journal entries reconciliations and adjustments

  5. Reviewing and managing all payables and receivables, including chasing of suppliers and customers

  6. Providing assistance and support to the Finance Manager in preparation of annual financial statements and management accounts

  7. Perform routine calculations to produce analysis and reports as requested by Finance Manager and collect data for various financial spreadsheets

  8. Maintain financial spreadsheets and databases as required by Finance Manager

  9. Reviewing, verifying and matching costs and transactions against budgets, forecasts and reconciliations

  10. Maintain an orderly filing system for easy access of information for financial queries and audits as required

  11. Ensure all filing and virtual filing of all records is maintained, with accurate and timely uploads on Network SharePoints and Accounting Software

  12. Answer questions and provide assistance to the wider Network team, Practice Managers and other Partners Agencies

  13. Analyse and investigate discrepancies and make adjustments where possible

  14. Analyse and extract data and reports for Network teams as required

  15. Suggesting changes or improvements to increase accuracy, efficiency and cost reductions

  16. Completing various submissions where required by Finance Manager

  17. Liaise and develop relationships with external stakeholders (GP Federation, NHS ICB, etc.)

  18. Attending Network finance meetings and assisting with minute taking and action notes

  19. Undertake any other ad-hoc general duties as required and agreed with Finance Manager

  Person Specification

  Qualifications

  Essential

  • Grade C or above in English and Maths at GCSE/O-Level,
  • Educated to degree level in Finance / Accounting / Business or an equivalent finance qualification,
  • Foundation knowledge of accounting including basic principles of debits and credits,

  Desirable

  • AAT Part Qualified or Equivalent,

  Skills and Abilities

  Essential

  • Ability to provide complex information in a format that is easy to understand,
  • Clear & effective communication style both verbal and written,
  • Ability to understand and interpret users information requirements,
  • Proficiency in Microsoft Word and Excel,
  • Good analytical and numeracy skills,
  • Plans to ensure weekly, monthly, quarterly and annual timetables are met, for internal use and external returns,
  • Excellent interpersonal and communication (written and verbal) skills,

  Experience

  Essential

  • Experience in working in a finance team in a small or medium sized company or NHS organisation,
  • Experience in using Accounting Software, specifically QuickBooks and Xero,
  • Experience of presenting and explaining financial data in a clear and concise manner,

  Desirable

  • Experience of working in the NHS, and especially primary care,
  • Experience in working across a number of organisations to fulfil objectives,

  Knowledge

  Essential

  • Foundation knowledge of accounting including basic principles of debits and credits

  Desirable

  • Good understanding of NHS Financial regime

  Other requirements

  Essential

  • Able to process and capture information accurately and correctly,
  • Team player, willing to work closely with the team to meet tight deadlines,
  • A willingness to work outside regular working hours where necessary,

  Person Specification

  Qualifications

  Essential

  • Grade C or above in English and Maths at GCSE/O-Level,
  • Educated to degree level in Finance / Accounting / Business or an equivalent finance qualification,
  • Foundation knowledge of accounting including basic principles of debits and credits,

  Desirable

  • AAT Part Qualified or Equivalent,

  Skills and Abilities

  Essential

  • Ability to provide complex information in a format that is easy to understand,
  • Clear & effective communication style both verbal and written,
  • Ability to understand and interpret users information requirements,
  • Proficiency in Microsoft Word and Excel,
  • Good analytical and numeracy skills,
  • Plans to ensure weekly, monthly, quarterly and annual timetables are met, for internal use and external returns,
  • Excellent interpersonal and communication (written and verbal) skills,

  Experience

  Essential

  • Experience in working in a finance team in a small or medium sized company or NHS organisation,
  • Experience in using Accounting Software, specifically QuickBooks and Xero,
  • Experience of presenting and explaining financial data in a clear and concise manner,

  Desirable

  • Experience of working in the NHS, and especially primary care,
  • Experience in working across a number of organisations to fulfil objectives,

  Knowledge

  Essential

  • Foundation knowledge of accounting including basic principles of debits and credits

  Desirable

  • Good understanding of NHS Financial regime

  Other requirements

  Essential

  • Able to process and capture information accurately and correctly,
  • Team player, willing to work closely with the team to meet tight deadlines,
  • A willingness to work outside regular working hours where necessary,

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Tower Hamlets GP Care Group

  Address

  Island Health

  145 East Ferry Road

  London

  E14 3BQ

  
  

  Employer's website

  https://www.gpcaregroup.org/section/387/Home (Opens in a new tab)

  Employer details

  Employer name

  Tower Hamlets GP Care Group

  Address

  Island Health

  145 East Ferry Road

  London

  E14 3BQ

  
  

  Employer's website

  https://www.gpcaregroup.org/section/387/Home (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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