• Job Description

  Req#: REQ_0000048042

  APPLICATION INSTRUCTIONS:

  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

  • If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

  JOB DESCRIPTION AND POSITION REQUIREMENTS:

  The Department of Nutritional Sciences in the College of Health and Human Development is seeking qualified candidates for a Financial Associate position. This position provides budgeting, finance, and accounting support and guidance to department faculty, staff, and students while working in conjunction with the College’s research and finance offices.

  Responsibilities will include, but are not limited to the following:

  • Providing financial support for the department’s sponsored projects, research grants, endowments, gifts, and general funds.

  • Reconciling purchasing card reports for goods and services.

  • Processing travel (domestic and international), group meals, out-of-pocket reimbursements, and booking fleet reservations.

  • Completing journal entries, check/cash deposits, and reviewing/approving reports.

  • Ensuring proper documentation/approvals are completed with supporting documentation.

  • Assisting with procurement of goods and services via ShopOnlion or Non-PO invoices.

  • Assisting vendors with the registration process and acting as proxies for visitor/ guest/candidate/speaker reimbursements/honorariums.

  • Providing faculty support, including assisting faculty in managing individual cost centers, grants, subcontracts, start-up funds, and monitoring and reporting financial activities.

  • Understanding and following University policies, guidelines, and procedures.

  • Serving as a backup for other business processes and acting as delegate or proxy as needed.

  The ideal candidate will have knowledge of computer-based programs/resources, including navigation of SIMBA (Penn State’s System for Integrated Management, Budgeting, and Accounting), SAP Concur (Penn State’s purchasing card software program), Microsoft 365, and Adobe, as these tools are used to complete tasks. Knowledge of Penn State's policy and procedures is beneficial.

  The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. In HHD, enriching the lives of others is our mission. We believe in the power of human capacity for growth and live that mission by meeting challenges, both big and small, with excitement and energy every day. We invite you to come grow with us.

  Education and Experience

  The position will be filled as a level 3 or 4 depending on the final candidate's qualifications and experience. Typically requires a High School Diploma and three or more years of experience, or an equivalent combination of education and experience. Additional experience and/or education and competencies are required for higher-level jobs.

  Successful candidates should demonstrate outstanding interpersonal, organizational, and communication abilities, the ability to multi-task, demonstrate a high level of attention to detail, and accurate record management. The candidate will need to analyze expenditures for appropriateness and compliance within each University purchase. The ability to work independently yet function within a team-driven organization is a must. In addition, this position must be able to provide exceptional customer service to diverse populations of students, faculty, staff, and others.

  Application Instructions

  To apply, please include a cover letter and resume with your application.

  Additional Information

  After a successful training period, this position may operate on a hybrid remote/onsite schedule.
  

  Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

  CAMPUS SECURITY CRIME STATISTICS:

  Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

  Employment with the University will require successful completion of background check(s) in accordance with University policies.

  EEO IS THE LAW

  Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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  Hotlines

  University Park, PA

• About the company

  The Pennsylvania State University is a state-related, land-grant research university with campuses and facilities throughout Pennsylvania.

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