• Job Description

  Req#: 2501346

  This position performs various project accounting related activities for local government and third party funded projects, including handling accounts receivable from various local entities in relation to TxDOT construction projects. Responsibilities include but are not limited to accounting for and initiating draws for local entities, responding to internal and external audit requests, processing journal entries and timely adjustments in PeopleSoft and other applications. Work requires excellent communication skills, ability to collaborate with different areas of FIN, other TxDOT districts & divisions and auditors. Employee must have a high level of attention to detail, handle multiple tasks, and strong research & problem-solving skills. Experience with PeopleSoft, Microsoft applications, Tableau and web applications is preferred.

  Accounting Specialist III - Performs various local receivable-related activities. Work requires contact with governmental
  agencies and internal customers. The primary focus of this position will be data entry, generating and sending collection letters, and adjusting local contract balances. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

  Accounting Specialist IV - Performs various local receivable -related activities. Work requires contact with governmental
  agencies and internal customers. The primary focus of this position will be performing project close out reconciliations, processing summary journal vouchers, and entering project refunds. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

  Essential Duties:

  • Manage accounts receivable processes related to TxDOT Advanced Funding Agreements with state and local entities (e.g., cities, counties) and third parties, ensuring the accuracy and timeliness of project-related revenues, expenditures, and funding allocations.
  • Perform timely and accurate monthly, quarterly and annual reconciliations of project contributions, expenditures, receivable balances and revenue recognition.
  • Examine accounting and source documents for accuracy, completeness, and compliance with departmental and state regulations and agreements.
  • Serve as a key contact for internal and external stakeholders on accounting issues, providing assistance and addressing inquiries related to financial records and transactions.
  • Investigate and reconcile complex accounting discrepancies to ensure accurate financial reporting.
  • Assist with internal and external audits of statewide and Local Receivables balances, project reconciliations, and financial reports throughout the fiscal year and during year-end reconciliations.
  • Support the preparation and review of summary journal vouchers for funding and expenditure adjustments, and assist with the analysis and reconciliation of Local Receivables quarterly.
  • Research and prepare responses to inquiries, notifications, legislation, ad-hoc requests related to Local Receivables, and coordinating responses with relevant stakeholders.
  • Contribute to the development, evaluation, and updating of Local Receivables procedure documents to ensure compliance with applicable laws, regulations, and policies.
  • Assist in creating, maintaining, and updating training materials, job aids, and documentation related to Local Receivables processes.
  • Complete assigned projects accurately and within established deadlines.
  • Perform and contribute to audit-based risk assessments and related analyses to identify key transactions for extended/increased monitoring and financial reporting.
  • Perform other duties as assigned.

  Minimum Qualifications:

  Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications

  Experience:

  Accounting Specialist III - 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent).

  Accounting Specialist IV - 3 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent).

  Preferred Qualifications:

  • Bachelor's Degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

  
  Competencies:

  Extensive knowledge of -

  • Grant, fund and cost accounting principles and procedures
  • Project and revenue accounting and compliance
  • Revenue deposit procedures
  • Applicable computer operating systems and relevant applications
  • Auditing and investigative methods, practices and procedures
  • Generally accepted accounting principles, procedures and terminology
  • Bookkeeping practices and procedures
  • Applicable laws, rules, and regulations
  • Developing, implementing and monitoring project budgets

  Expert skill in -

  • Performing statistical analysis
  • Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
  • Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

  Proficient skill in -

  • Analyzing contracts and agreements with multiple parties and payment structure
  • Maintaining effective working relationships with individuals and groups, both internal and external
  • Using basic mathematical fundamentals

  
  Physical Requirements and Working Conditions:

  • Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
  • Sitting - prolonged periods of time
  • Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
  • Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

  Conditions of Employment:
  Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
  

• About the company

  The Texas Department of Transportation is a government agency in the American state of Texas.

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