• Job Description

  Req#: C9176-24-1347?language=en&page=401&sort=publicationDateDesc

  Job summary

  Are you looking for a role where you can make a real impact?

  We are seeking a dedicated and efficient Administrative Assistant to provide prompt and courteous service to the FISS Leadership Team. In this role, you will support the Compliance Officer and Personal Assistant with diary management, minute-taking, and general administrative tasks, helping to maintain effective office systems and ensuring the smooth delivery of administrative responsibilities.

  In this role, it is crucial to ensure compliance with all in-house policies and procedures and to complete in-house rotas in a timely manner. The ideal candidate will have strong organisational and communication skills, attention to detail, and the ability to work to a high standard.

  If you are dedicated, efficient, and ready to contribute to a dynamic team, we would love to hear from you!

  Main duties of the job

  You will assist with meeting planning, prepare agendas, and ensure that all necessary papers are distributed appropriately. Additionally, you will take minutes at Divisional meetings, ensuring they meet the required standard.

  You will be responsible for ordering stationery for team and managing your workload effectively to provide flexible support to others in the department. This role also involves processing HR forms, travel and expense claims, and maintaining accurate records. You will assist with the complaints process for the Division and ensure that personnel files are maintained in accordance with Trust Policy.

  About us

  We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

  As part of our commitment to supporting our employees we offer a range of benefits including:

  • Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
  • Membership of the NHS Pension Scheme:
  • Flexible working opportunities;
  • Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
  • Opportunities for career development and training to help you progress in your role;
  • Wellbeing support and activities to promote a healthy work environment;
  • Access to our in-house physiotherapy service;
  • On-site canteens offering subsidised meals;
  • Subsidised staff parking (currently free);
  • Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

  We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

  Date posted

  09 October 2024

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,071 to £25,674 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  176-F-6492817-B

  Job locations

  Peterborough City Hospital

  Bretton Gate

  Peterborough

  PE3 9GZ

  
  

  Job description

  Job responsibilities

  Please refer to the job description attached for a full list of duties and further information regarding this role.

  Job description

  Job responsibilities

  Please refer to the job description attached for a full list of duties and further information regarding this role.

  Person Specification

  Education and Qualifications

  Essential

  • GCSEs or equivalent - One in English Language
  • NVQ Level 3 in Administration (or equivalent)

  Desirable

  • Computer qualifications e.g. ECDL
  • Audio Typing

  Experience

  Essential

  • Previous admin experience

  Desirable

  • NHS experience
  • Diary Management
  • Minute Taking

  Knowledge

  Essential

  • Understanding of the importance of maintaining confidentiality
  • Proficient in using word, excel and Outlook

  Key Skills

  Essential

  • Accurate typing skills

  Person Specification

  Education and Qualifications

  Essential

  • GCSEs or equivalent - One in English Language
  • NVQ Level 3 in Administration (or equivalent)

  Desirable

  • Computer qualifications e.g. ECDL
  • Audio Typing

  Experience

  Essential

  • Previous admin experience

  Desirable

  • NHS experience
  • Diary Management
  • Minute Taking

  Knowledge

  Essential

  • Understanding of the importance of maintaining confidentiality
  • Proficient in using word, excel and Outlook

  Key Skills

  Essential

  • Accurate typing skills

  Employer details

  Employer name

  North West Anglia NHS Foundation Trust

  Address

  Peterborough City Hospital

  Bretton Gate

  Peterborough

  PE3 9GZ

  
  

  Employer's website

  https://www.nwangliaft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  North West Anglia NHS Foundation Trust

  Address

  Peterborough City Hospital

  Bretton Gate

  Peterborough

  PE3 9GZ

  
  

  Employer's website

  https://www.nwangliaft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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