• Job Description

  Req#: FRONT006783

  - PHMC is proud to be a leader in public health. PHMC requires that all employees are fully COVID-19 vaccinated by the first day of employment. We will offer the Covid-19 vaccination at no cost, via our Health Centers.

  RESPONSIBILITIES:

  • Greet, assist, and direct all PHMC clients and guests between the hours of 8:30am-5pm.
  • Answer and route incoming calls using a multi-line phone system; provide accurate information or redirect inquires appropriately.
  • Maintain Awareness of PHMC ‘s programs, services and affiliate organizations to effectively address public and internal inquiries.
  • Take detailed, timely messages and ensure follow up as needed.
  • Maintain a clean, organized and welcoming reception area at all times.
  • Manage voicemail system: check messages daily and forward to appropriate departments promptly.
  • Assist with maintaining employee and department directories.
  • Prepare monthly Program Contacts Information Spreadsheet for the Facilities Team.
  • Prepare Managing Director’s expense reports.
  • Process departmental invoices, ensuring timely coding and submission.
  • Monitor and order department office supplies.
  • Assist with conference center room scheduling and coordination at both 1500 Market and 4601 Market, ensuring proper use and setup.
  • Communicate with mail room teams at both sites to relay changes in conference room configurations and ensure timely support.
  • Provide clerical/administrative support.
  • Assist with additional projects as needed.

  Skills:

  • Comfortable working independently and collaboratively as part of a team.
  • Ability to prioritize, multi-task, and manage competing demands in a fast-paced environment.
  • Ability to exercise judgment, discretion, and problem-solving under pressure.
  • Strong organizational and time management skills.
  • Strong interpersonal and communication skills.
  • Strong ability to work in a fast-paced environment and maintain grace while under pressure.
  • Punctuality and reliability are musts.

  Experience:

  1 year administrative experience required, experience working in a human services organization preferred, experience working in a fast-paced environment preferred, as well as experience operating multi-line phone system.

  Education Requirement:

  Associate Degree preferred, Bachelor’s Degree a plus, minimum of a high school diploma required.

  Salary:

  Salary is commensurate with experience.

  PHMC is an Equal Opportunity and E-Verify Employer.

  Qualifications

  Education

  Required

  High School

  Preferred

  Associate

  Experience

  Required 1 year

  Office administrative experience.

  Preferred

  Experience operating multi-line phone system.

  Experience working in a fast-paced environment.

  Experience working in a human services organization.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  A leading nonprofit provider of public health resources, PHMC has been helping to build healthy communities in the Delaware Valley for over 45 years. #phmc

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