• Job Description

  Req#: R168486

  Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

  Department:

  Strategy and Planning

  Position Type:

  Full-Time Support

  Salary Range:

  $36.29-$42.13-Hourly

  Sc heduled Weekly Hours:

  36.25

  Anticipated Start Date:

  October 01, 2024

  Length of Contract:

  12 Months

  Posting Information

  This job posting is now accepting applications from all qualified individuals.

  Posting Closing Date:

  September 15, 2024

  Please note: jobs are posted until 11:59 pm on the job closing date.

  Job Description:

  Reporting to the Director of Strategy and Planning, the incumbent is accountable for contributing to the effectiveness of the Office of Strategy and Planning through strategic analysis, strategic planning coordination, data management, and communications. The incumbent has complete familiarity with the Office of Strategy and Planning and is able to dialogue effectively with personnel across the College, at all levels, including executive and leadership teams.

  The above includes the development of research reports and analyses sharing insights on the post-secondary education environment, including trends and best practices amongst colleges in the provincial and national context. These reports will be used to advise College leadership in decision-making and strategic planning. Furthermore, the incumbent will support the development of new/updated strategic plans within the College by providing project management support, planning strategic engagement opportunities, and communicating and engaging with stakeholders. As well, the role will be the first point of contact with leaders across the College to collect and manage data from strategic initiatives and key performance indicators. Lastly, the incumbent will be responsible for primary communications of the Office including the management of the website (and the resources therein), as well as the development of presentation material for internal and external audiences.

  Duties and Responsibilities:

  Data Management and Analysis

  • Collects and organizes status updates (including project health, progress, issues, and impact) on strategic initiatives from the Business Plan.

  • Collect and organizes metrics on the key performance indicators of the College and develops data dashboards to show history and progress towards organizational targets.

  • Monitors the status of Operating Plan initiatives including approval status, project health, progress, issues, and impact.

  • Monitors the status of requests for funds for Strategic Investment Priorities (SIP).

  • Maintains an inventory of College strategic plans, and the goals and objectives/outcomes therein.

  • Demonstrates the alignment between strategic activities (initiatives, performance) with strategic goals and objectives, and assess gaps requiring progress.

  Strategic Planning Coordination

  • In conjunction with College partners and external consulting services, provides project management support to strategic planning and strategy development activities across all phases of the project lifecycle.

  • Develops and maintains project schedule for strategic planning activities and proactively identifies delays in reaching project milestones.

  • Organizes primary strategic engagement activities including surveys, focus groups, and interviews by securing participation, facilitating engagement activities, and documenting and summarizing findings.

  • Provides communications to project stakeholders with respect to the activities of the strategic planning exercise including emails, memos, town halls, videos, and website and social media posts.

  Research and Insights

  • Collects primary and secondary strategic research on the post-secondary education environment on topics including positioning, and content of strategic plans.

  • Monitors strategic activities of colleges in the Ontario system, as well as nationally, and develops quarterly reports on activities of strategic importance to College leadership.

  • Develops benchmarking reports on key topics and data in post-secondary education and provides recommendations to College leadership.

  • Keeps abreast of creative and innovative initiatives being done at the collegiate level worldwide that may be implemented at the College to address strategic competitiveness and/or mitigate corporate risk.

  Communications

  • Organizes and maintains Office website and stays up-to-date on content management system functionality.

  • Creates effective and visually-appealing presentations and reports for internal and external audiences.

  • Develops and keeps up to date process documentation for internal audiences.

  • Shares status of project portfolios and data dashboards with internal audiences.

  Other Duties as Required.

  Required Qualifications:

  • Four (4) year degree or equivalent in the areas of Business, Project Management, Strategic Management, Portfolio Management or Business Intelligence.

  • Minimum of five (5) years of experience in progressively independent and responsible positions in strategic planning and/or portfolio management, some of which at a postsecondary educational organization.

  • Excellent interpersonal skills.

  • Strong analytical and problem-solving skills.

  • Well-developed verbal and writing skills to effectively communicate with colleagues and leadership.

  • Very effective organizational and time management skills; ability to multi-task and prioritize.

  • Good knowledge of College programs, academic, administrative and organizational structures including college decision making process.

  • Proven team player.

  • Advanced proficiency with SharePoint and MS Office software Outlook, Word, Excel, and PowerPoint. Some knowledge of WordPress, Visio, PowerBI and Project (or equivalent) would be an asset.

  * This position is paid at Payband H.

  * Vacancy is for P21361

  This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy . https://www.algonquincollege.com/policies/hr26/ ( subject to change) .

  Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.

• About the company

  7593861 Algonquin College of Applied Arts and Technology is a publicly funded English-language college located in Ottawa, Ontario, Canada.

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