• Job Description

  Req#: 465202000496232014
  Please Note:
  
  • This is 100% On-Site located at Laredo, TX.
    
  • Schedule: Full-time, 40 hours per week
    
  • Job Type: 5 years Contract
    
  Summary:
  
  General Clerk will provide clerical and receptionist support to litigation staff in a dynamic, professional office environment. The role includes a variety of responsibilities such as handling incoming calls and visitors, managing office access, document preparation, and administrative coordination. The General Clerk will also support litigation staff with case management and office logistics. This role requires strong organizational skills and the ability to work independently under the supervision of the Office Manager.
  
  
  
  Key Responsibilities:
  
  • Reception and Administrative Support:
    
  • Receive telephone calls and visitors, control access to the office, and ensure only authorized individuals are allowed entry.
    
  • Notify staff members of incoming calls or visitors.
    
  • Operate the telephone switchboard and provide a professional point of contact for the office.
    
  • Facility Access and Security:
    
  • Enforce administrative rules and regulations governing facility access, including monitoring through CCTV.
    
  • Track movements of individuals in and around the office to ensure security protocols are followed.
    
  • Mail and Package Management:
    
  • Receive, review, and distribute incoming mail and packages after screening.
    
  • Respond to inquiries via phone, email, letters, and fax, evaluating information received and determining the appropriate response or referral.
    
  • Travel Coordination:
    
  • Prepare and coordinate travel itineraries for case witnesses or litigation staff, ensuring smooth logistics for business travel.
    
  • Case Management Support:
    
  • Open and close cases in Caseview and print/assemble new case files as needed.
    
  • Assist with coordinating new arrest notices, case documentation, and ensuring timely court docket updates.
    
  • File incoming appeal files to corresponding criminal files.
    
  • Government Vehicle and Inventory Management:
    
  • Monitor binders for keys, receipts, Wex cards, and completion of mileage logs for government vehicles (GOV).
    
  • Assist with inventory management, including the submission of excess property.
    
  • Recordkeeping and Documentation:
    
  • Perform yearly records inventory for both active and inactive civil and criminal case files.
    
  • Produce a variety of written documents, including reports and correspondence, using Microsoft Office programs (Word, PowerPoint, Excel, Outlook).
    
  • General Office Support:
    
  • Perform other clerical duties as assigned to maintain the efficiency of the office and support litigation staff.
    
  
  
  
  
  Requirements
  Qualifications:
  
  • Education: High school diploma or equivalent; undergraduate degree or related certification is preferred.
    
  • Experience: At least 1–2 years of experience in clerical or office support roles, with exposure to legal or litigation environments preferred.
    
  • Skills:
    
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    
  • Strong organizational skills and the ability to handle multiple tasks effectively.
    
  • Ability to operate telephone switchboard equipment and manage facility access control.
    
  • Strong oral and written communication skills.
    
  • Familiarity with legal terminology and case management systems (e.g., Caseview) is a plus.
    
  • Attention to detail and ability to maintain accurate records and inventories.
    
  
  

• About the company

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