• Job Description

  Req#: R0050994

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  Type of Position:

  Administration - Outreach

  
  Job Type:

  Regular

  
  Work Shift:

  Day Shift (United States of America)

  Sponsorship Available:

  No

  
  Institution Name:

  University of Arkansas for Medical Sciences

  
  The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
  

  UAMS offers amazing benefits and perks (available for benefits eligible positions only):

  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

  Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

  The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

  Persons must have proof of legal authority to work in the United States on the first day of employment.

  All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

  At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

  For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

  
  Department:

  COM | Orthopaedics Surgery Administration

  
  Department's Website:

  
  Summary of Job Duties:

  The Graduate Medical Education (GME) Program Coordinator will manage the day-to-day operations of both the Hip & Knee fellowship, the Spine fellowship, help with coordinating recruitment trips for faculty, assist faculty with credentialing and re-credentialing paperwork, and other administrative duties for both the Department of Orthopaedic Surgery, and the Department of Physical Medicine & Rehabilitation.

  
  Qualifications:

  • High School Diploma, or equivalent PLUS seven (7) years of project management, office coordination experience or professional administrative experience OR Bachelor’s Degree in business or related PLUS three (3) years of project management, office coordination experience or healthcare administrative experience.

  
  Additional Information:

  Responsibilities

  • Collaborates with Program Director to ensure that program meets or exceeds all accreditation requirements for the Joint Replacement and Spine Fellowship Programs.

  • Coordinates recruitment trips for faculty, assists faculty with credentialing and re-credentialing paperwork, and other administrative duties for both the Department of Orthopaedic Surgery, and the Department of Physical Medicine & Rehabilitation.

  • Assists with scheduling, SF match website is up to date, select deadlines and set up interviews, responsible for rank order, create rotation schedules, gather credentialing at corresponding hospitals, ensure credentialing is current and complete for all fellows, and mange and complete all OPPE’s.

  • Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation. Is actively involved in the data collection and analysis as well as the written evaluation of program for the UAMS GME Annual Program Evaluation process.

  • Develops, reviews and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis. Gathers and presents data and documentation for both Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director. Staffs meetings of PEC and CCC as directed.

  • Manages and renew all physician medical memberships & licensures, Update and manage Faculty’s Time & Effort reporting.

  • Submits reimbursements for faculty, staff &/or residents.

  • Assists with faculty, staff, residents & higher administrative officials when needed for various projects.

  • Maintains daily, weekly and yearly schedules for department faculty, assists with faculty recruitment.

  • Prepares and enters bi-annually Time & Effort for Orthopaedic and Research Faculty and the Department of Physical Medicine and Rehabilitation, oversees annual faculty Promotion and Tenure for Orthopaedic Department and PMR Department, assistant to hand, foot, oncology and spine faculty, answers and assists patient, physician, therapists and insurance calls.

  • Facilitates recruitment and guest visits, including but not limited to creating travel arrangements and transportation, organizing itineraries, and processing reimbursements.

  • Maintains confidential files and correspondence.

  • Prepares and process work orders for physical plant, telecommunications, and creative services.

  • Prepares and process letters and memoranda.

  • Other duties as assigned.

  
  Salary Information:

  Commensurate with education and experience.

  
  Required Documents to Apply:

  Resume

  
  Optional Documents:

  
  Special Instructions to Applicants:

  
  Recruitment Contact Information:

  Please contact askrecruitment@uams.edu for any recruiting related questions.

  
  All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

  Please do not send to listed recruitment contact.

  
  Pre-employment Screening Requirements:

  No Background Check Required

  
  This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

  
  Constant Physical Activity:

  Sitting

  
  Frequent Physical Activity:

  Talking

  
  Occasional Physical Activity:

  Hearing

  
  Benefits Eligible:

  Yes

• About the company

  The University of Arkansas for Medical Sciences is a public medical school in Little Rock, Arkansas.

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